Department of Parks and Recreation
Reference: Approving the procurement of 24-008436 BJAA Park Tennis/Pickleball Court Replacement
To: Mayor Gregory Mills and Members of City Council
Through: Michael P. Martinez, City Manager
Prepared By: Kelsey Archuleta, Procurement & Contracts Manager, and Ryan Smith, Parks Planning, Development and Grant Manager
Date Prepared: January 25, 2024
PURPOSE
Requesting City Council approval for the procurement of 24-008436 BJAA Park Tennis/Pickleball Court Replacement by awarding a contract to L.E.R. Inc. dba Renner Sports Surfaces, deemed the most responsive and responsible bidder of the two (2) bids received in response to the published solicitation, and approving the resolution giving the City Manager, or designee, authority to sign the contract. Per City Code Section 3-8-30(b): “All materials, services, and construction contracts, except as otherwise provided in this Article, with an estimated cost greater than one hundred thousand dollars ($100,000.00), shall be awarded through the formal solicitation procedure or the formal RFP process by the City Council. After due notice inviting bids, purchase orders and contracts shall be awarded to the lowest, responsive and responsible bidder.”
BACKGROUND
BJAA Park has asphalt tennis courts that are deteriorated and are bordering on being unplayable. This project is to remove the existing courts and surrounding fence and install new post tension concrete tennis/pickleball courts and fence that will last for years to come.
FINANCIAL IMPACT
Sufficient appropriation exists for the project.
STAFF RECOMMENDATION
Staff recommends that the City Council approve the request to issue and to award L.E.R. Inc dba Renner Sports Surfaces as the lowest, most responsive and responsible proposer.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new proposals be prepared
Attachments:
Ø Resolution
Ø Presentation