Department of Parks and Open Space
Reference: Approving procurement of 24-008442 Cherry Meadows Park Construction
To: Mayor Gregory Mills and Members of City Council
Through: Michael P. Martinez, City Manager
Prepared By: Kyle Sylvester, Assistant Director of Parks and Open Space
Date Prepared: February 6, 2024
PURPOSE
To request City Council approval for the procurement of 24-008442 Cherry Meadows Park Construction by awarding a contract to Elite Industries, Inc., deemed the most responsive and responsible bidder of the four (4) bids received in response to the published solicitation, and approving the resolution giving the City Manager, or designee, authority to sign the contract. Per City Code Section 3-8-30(b): “All materials, services, and construction contracts, except as otherwise provided in this Article, with an estimated cost greater than one hundred thousand dollars ($100,000.00), shall be awarded through the formal solicitation procedure or the formal RFP process by the City Council. After due notice inviting bids, purchase orders and contracts shall be awarded to the lowest, responsive and responsible bidder.
BACKGROUND
Cherry Meadows is an undeveloped 4.38-acre site that is designated for park use. This site will serve as a neighborhood park for the surrounding community. Construction will include water-wise landscaping, playground, loop trail that connects to the neighborhood and the regional trail along the south edge of Baseline Road, shelter, irrigation, picnic tables, dog stations, and other park amenities.
Sustainability:
Park will have both bluegrass and native grass components for water conservation
FINANCIAL IMPACT
Sufficient appropriation exists for this project.
STAFF RECOMMENDATION
Staff recommends that the City Council approve the request to issue and to award Elite Industries as the most responsive and responsible bidder.
ATTACHMENTS
• Resolution
• PowerPoint Presentation