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Department of Finance - Division of Procurement & Contracts
Reference: Award of Formal Solicitation Downtown Plaza Building Stabilization and Demolition Project #99922
To: Mayor Kenneth J. Kreutzer and Members of City Council
Through: Philip A. Rodriguez, City Manager
Prepared By: Pam Roeding, Procurement and Contracts Manager
Through: Marv Falconburg, Assistant City Manager, Ryan Johnson, Executive Director of Urban Renewal, Gary Wardle, Director of Parks and Recreation
CC: Don Rhoads, Interim Finance Director
Date Prepared: August 8, 2018
PURPOSE
Requesting City Council approval of a formal solicitation for the Downtown Plaza Building Stabilization and Demolition Project to the most responsive and responsible proposer, and approving the resolution giving the Mayor authority to sign the contract. Municipal Code Section 3.08.090, “. . . . All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the city council.”
STRATEGIC FOCUS AREA
Facilities, Amenities, and Open Space
BACKGROUND
The City acquired the site at 5 South Main Street and 9 South Main Street in late 2016. During 2017, Staff conducted a robust master planning effort to learn the desires of the community for this site. The resulting master plan was for an urban park featuring amenities for food trucks, seating, water features, performing areas and a restroom.
Through part of 2017 and half of 2018, Staff have been working with an engineering consultant to study how to accomplish the demolition portion of the project understanding that part of the City owned building is attached and shares a wall with the property to the south (Wells Fargo).
Staff have completed soils reports and testing as well as a complete set of construction documents to outline how this stabilization and demolition is to occur. In May of 2018, the City published an RFP to solicit proposals from qualified contractors to accomplish this scope.
Upon the closing of the RFP period on July 20, 2018, the City received two proposals. This project is highly complex with multiple site constraints. However, the proposing firms all have significant experience in working in urban environments, many times encountering similar site constraints. The overall project scope will include the following:
• Interior building/foundation stabilization
• Interior demolition
• Exterior demolition
• Site backfill
The two Contractors proposing on this project were as follows:
• Palace Construction $519,443.00
• American Demolition Inc. $135,000.00
FINANCIAL IMPACT
Funding for the project is provided from the following sources: $162,000 Capital Improvement Program - CIP 99922 Urban Upgrades.
The proposal from American Demolition Inc. is within the budgeted amount.
STAFF RECOMMENDATION
Staff recommends awarding a contract to American Demolition Inc. in a lump sum amount of $135,000 plus authorize a 20% contingency for unforeseen circumstances that may arise during the demolition process for a total amount of $162,000 for the Downtown Plaza Stabilization and Demolition project. This recommendation is based on the previous support and direction from the City Council to pursue this project as well as robust input from the community for this park.
Further, awarding of this project allows the City to remain on schedule to spend the funds that were recently awarded for the first phase on construction of the plaza. Award of this contract supports the City Council adopted Strategic Plan focus area of Facilities, Amenities, and Open Space by preparing the site for construction of the downtown plaza. The plaza, once completed will be a first of its kind amenity in Brighton and also increase the safety and security of pedestrians in the vicinity by bringing people deeper into the site and also emphasizing and encouraging the public to cross the street at designated intersections.
The Finance Department, in working with the City Manager’s Office and the Parks and Recreation Department and after completing the review and evaluation of this proposal, recommends awarding the project to the most responsive and responsible proposer to perform the required services by American Demolition, Inc. in the amount of a total not to exceed One Hundred Thirty Five Thousand Dollars ($135,000.00).
Staff recommends authorizing a 20% contingency for unforeseen circumstances that may arise during the demolition process for a total amount of $162,000 for the Downtown Plaza Stabilization and Demolition project.
American Demolition, Inc. is in good standing with the State of Colorado.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new Proposals be prepared
Attachments:
Ø Resolution
Ø Evaluation Matrix
Ø Presentation