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Department of Finance - Division of Procurement & Contracts
Reference: Award of Formal Bid for Install Conduit, Fiber and Electrical Wiring for Cemetery Light Poles Project #19-025
To: Mayor Kenneth J. Kreutzer and Members of City Council
Through: Marv Falconburg, Acting City Manager
Prepared By: Gustav B Blom, Procurement Specialist
Through: Curtis Pollock, Assistant Director of Information Technology
CC: Maria Ostrom, Acting Director of Finance, and
Amber Gibbs, Procurement and Contracts Manager
Date Prepared: August 22, 2019
PURPOSE
Requesting City Council approval of a formal bid for the Install Conduit, Fiber and Electrical Wiring for Cemetery Light Poles to the most responsive and responsible bidder, and approving the resolution giving the City Manager, or designee, authority to sign the contract. Pursuant to Municipal Code Section 3-8-90, all bids and proposals in excess of $50,000.00 shall be awarded through formal bid procedures by the City Council.
BACKGROUND/HISTORY
The City of Brighton staff at Elmwood cemetery was looking for a way to increase security at night and on the weekends. It was determined the most unobtrusive, aesthetically pleasing and effective way to provide that would be to add some strategically placed light poles and surveillance cameras throughout the cemetery grounds. In addition to the practical application of the light poles and cameras, Wi-Fi will be added as well to help the cemetery better serve the needs of the families and friends who visit the cemetery grounds. The primary work will consist of boring new conduit underground for the fiber and electrical wiring runs required.
Four (4) formal bids were received on August 19, 2019 at 10:00 AM. The bids were opened and read into the record by the Procurement Specialist at a public bid opening.
The four (4) firms submitting bids are:
Alterra Underground Solutions
Colorado Boring Company, LLC
Communication Construction & Engineering, Inc.
Morton Electric, Inc.
FINANCIAL IMPACT
Sufficient funding was approved in the budget for the Install Conduit, Fiber and Electrical Wiring for Cemetery Light Poles. The bid from Communication Construction & Engineering Inc. of $109,781.42 is within the budgeted amount for the project.
STAFF RECOMMENDATION
The Finance Department, in working with the Information Technology Department and completing the review and evaluation of this bid, the recommendation is to award to the most responsive and responsible bid to perform the required services of Communication Construction and Engineering Inc., in the amount of One Hundred Nine Thousand Seven Hundred Eighty One Dollars Forty Two Cents ($109,781.42).
Communication Construction & Engineering Inc. is in good standing with the State of Colorado.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new proposals be prepared
Attachments:
Ø Resolution
Ø Bid Abstract