Body
Department of Finance - Division of Procurement & Contracts
Reference: Approval to “Piggyback” on Formal Solicitation by City of Thornton for the Purchase of Water Meters
To: Mayor Kenneth J. Kreutzer and Members of City Council
Through: Philip A. Rodriguez, City Manager
Prepared By: Estella Gallegos, Procurement and Contracts Specialist
Through: Michael Woodruff, Director of Infrastructure
CC: Don Rhoads, Interim Finance Director
Date Prepared: November 1, 2018
PURPOSE
Requesting City Council approval to “piggyback” on a formal solicitation by the City of Thornton for the purchase of Water Meters, from the most responsive and responsible bidder, and approving the resolution allowing Utilities to purchase the Water Meters. Municipal Code Section 3.08.090, “. . . . All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the city council.” Section 3.08.40 “…Cooperative purchasing shall be implemented when feasible and in the best interest of the City and shall be accepted in lieu of City-generated formal bids”.
STRATEGIC FOCUS AREA
Supportive, Sustainable Infrastructure, Fiscally Responsible
BACKGROUND
The City of Thornton issued a bid for the purchase of Water Meters on or about October 17, 2017, Project 249-17. On or about November 2, 2017, Thornton awarded Badger Meter Inc. dba National Meter and Automation as one of the most responsive and responsible bidders. Thornton has agreed to allow the City of Brighton to purchase water meters based on their solicitation. The vendor, Badger Meter Inc. dba National Meter and Automation has also agreed to extend the prices given to Thornton to the City of Brighton.
FINANCIAL IMPACT
Sufficient funding was approved in the 2018 budget for the purchase of Water Meters. This purchase will amount to Seventy Seven Thousand One Hundred Seventy Seven Dollars ($77,177.00).
STAFF RECOMMENDATION
The Finance Department, in working with Utilities and completing the review and evaluation of the Thornton bid, the recommendation is to award to the lowest most responsive and responsible bid for the purchase of water meters of Badger Meter Inc. dba National Meter and Automation in the amount of a total not to exceed Seventy Seven Thousand One Hundred Seventy Seven Dollars ($77,177.00) and approve issuing a Purchase Order for the purchase of the needed water meters.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new proposals be prepared
Attachments:
Ø Resolution
Ø Bid Abstract