Department of Parks
Reference: Approving the procurement of 24-008769 CFRT Veteran’s Trail Connection Change Order
To: Mayor Gregory Mills and Members of City Council
Through: Michael P. Martinez, City Manager
Prepared By: Kelsey Archuleta, Procurement & Contracts Manager, and Ryan Smith, Parks Planning, Development and Grant Manager
Date Prepared: May 5, 2025
PURPOSE
Requesting City Council’s approval for the change order amending 24-008769 CFRT for the Veteran’s Park Trail Connection, and approving the resolution granting the City Manager, or designee, authority to sign the change order. Per City Code Section 3-8-170, “All change orders or amendments shall be processed through the Finance Department. Department directors shall have authority to approve individual amendments or change orders up to the department director’s aggregate signing authority for the total contract price. The City Manager shall have the authority to approve individual amendments or change orders, in the aggregate, up to the City Manager’s signing authority or up to ten percent (10%) of the original contract amount, whichever is higher. All other amendments or change orders shall be approved by the City Council, as appropriate, based on the signing authority established in this Article.”
BACKGROUND
In December of 2024, the Brighton City Council approved an award of $948,214 to Hallmark, Inc. for the construction of all necessary improvements related to the addition of 400 feet of trail connecting Veteran’s Park Trail to the Highway 85 Roundabouts. After the contract was awarded, the Colorado Department of Transportation (“CDOT”) determined that certain changes in the field are necessary for the project to continue.
Due to the changes required by CDOT, the City has been required to perform additional and unanticipated work which exceeds the original scope of work. Change Order No. 1 for a third-party inspector was deemed a requirement by CDOT and was approved on April 8, 2025, within the City Manager’s approval authority in the amount of $67,375. This proposed Change Order No. 2 will allow for additional traffic control measures, waterproofing of the stormwater culverts, and additional asphalt patch back that CDOT has required in the field during the construction process. Change Order No. 2 will additionally include the removal and replacement of an RCP pipe to ensure proper flow of stormwater. The total cost of the proposed Change Order No. 2 is $109,610.
The City of Brighton has funding appropriated for Change Order No. 2 in the Parks and Recreation Department Capital Budget.
FINANCIAL IMPACT
Sufficient appropriation exists for the project.
STAFF RECOMMENDATION
Staff recommends approving the change order amending the contract for the construction of the Veteran’s Park Trail Connection. Additionally, staff recommends approving the resolution which authorizes the City Manager to approve potential future change orders, in the aggregate, of up to ten percent (10%) of the original contract amount.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approve the change order and resolution.
Ø Deny the change order and resolution.
Ø Require new proposals to be prepared.
Attachments:
Ø Proposed Resolution
Ø Presentation