Body
Department of Streets and Fleet
Reference: Supplemental Budget for Traffic Signal System Improvement Program (TSSIP) Signal Interconnect Project with CDOT IGA
To: Mayor Richard N. McLean and Members of City Council
Through: Manuel Esquibel, City Manager
Prepared By: Kimberly Dall, Assistant Director of Streets and Fleet through Joe Smith, Director of Streets and Fleet
Date Prepared: November 18, 2014
PURPOSE
Consider a resolution to approve a supplemental budget appropriation for the Traffic Signal System Improvement Program (TSSIP) grant and signal interconnect project in the amount of $424,000.00.
BACKGROUND
The Streets and Fleet Department applied for and received a TSSIP grant from DRCOG in 2013 to provide reliable communication to the traffic signal controllers and streamline field equipment. The grant provides a total of $424,000 in federal funding to develop the communications study and construct the network, purchase a central signal management system, and purchase controllers or other traffic signal equipment.
CDOT manages the federal funds allotted to the TSSIP program, reimbursing the eligible expenditures to the agency as outlined in the IGA.
FINANCIAL IMPACT
The TSSIP grant does not require any matching funds from the receiving city. The CDOT IGA states the local agency shall pay any costs exceeding the grant amount; however, the risk of costs exceeding the grant amount are quite low for this project. The scope of the IGA clearly states, "Intersections and locations may be added or subtracted based on inventory, design issues, other projects in the area, or budget issues." This will allow staff to adjust the limits of the project to available funding and prevent overages.
As with past grant-funded projects, the City is required to provide the funds as the work is completed, then be reimbursed upon request and submission of proper documentation.
The supplemental budget request is for $424,000. This funding will be split between the Traffic impact fees and the Adams County Road and Bridge Tax funds.
Returning the reimbursed expenditures to the source accounts will ensure replenishment of the funds. Aside from the currently budgeted consultant support, the net effect is that the project will have a zero cost after the reimbursements.
CRITERIA BY WHICH COUNCIL MUST CONSIDER THE ITEM
Changes to the adopted budget require a Supplemental Budget Appropriation or a Budget Re-Appropriation resolution.
STAFF RECOMMENDATION
Staff recommends approval of the following budget amendments:
The Capital Fund be amended in the following accounts:
Revenues:
Grant from DRCOG through CDOT $424,000
Total $424,000
Expenditures:
Professional Services $424,000
Total $424,000
OPTIONS FOR COUNCIL CONSIDERATION
1. Approve the resolution as presented.
2. Postpone and request further information.
3. Approve a modified resolution.