City of Brighton - File #: ID-233-15

• File #: ID-233-15
• Version: 1
• Type: Resolution
• Status: Passed
• File created: 8/12/2015
• In control: City Council
• On agenda: 8/18/2015
• Final action: 8/18/2015
• Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRIGHTON, COLORADO, ENTERING INTO AN AGREEMENT WITH XCEL ENERGY FOR THE DESIGN AND CONSTRUCTION TO LOWER A NATURAL GAS LINE AS PART OF THE TOWER ROAD AND SOUTHERN STREET PROJECT, IN AN AMOUNT NOT TO EXCEED FOUR HUNDRED TEN THOUSAND DOLLARS ($410,000.00), AND AUTHORIZING THE MAYOR TO SIGN THE CONTRACT ON BEHALF OF THE CITY AND THE CITY CLERK TO ATTEST THERETO

Date	Ver.	Action By	Action	Result
8/18/2015	1	City Council

Body

Department of Streets and Fleet

Reference:                     Agreement with Xcel Energy for design and construction as part of the Tower Road and Southern Street Project

To:                                                               Mayor Richard N. McLean and Members of City Council

Through:                                          Manuel Esquibel, City Manager

Prepared By:                                          Joe Smith, Director through Kimberly Dall, Assistant Director

Date Prepared:                     August 12, 2015

PURPOSE
Consider a resolution to enter into a contract with Xcel Energy (Xcel) to design and construct a gas line relocation for the Tower Road and Southern Street Road Construction Project.

BACKGROUND

The original scope of the Tower Road and Southern Street Road Construction Project (Project) initiated in 2012 was to construct a one mile long “ribbon of asphalt” for each roadway. Southern Street would be constructed as a 24’ wide strip of asphalt between Telluride Street and South 45^th Avenue, the same 24’ wide section would also be used for Tower Road between Bridge Street and Bromley Lane. 

The construction phase of the Project has encountered challenges related to weather and conflicts with existing utilities.  These challenges necessitate the City to enter into a contract with Xcel for gas line relocation. 

Xcel owns a 6” natural gas pipeline that lies within the right of way for Tower Road from approximately Southern Street north to Bridge Street.  The gas line must be relocated to construct Tower Road due to insufficient cover to work over and on top of the gas line.  Although the gas line is located within right of way dedicated to the City; an easement for the pipeline was granted in 1993, prior to the right of way dedication to the City in 2000.  The rights granted by the easement to Xcel still apply, including requiring payment for designing and constructing the relocated gas line.  Xcel has worked with staff to identify the limits of relocation and has estimated the design and construction work at $410,000.  Xcel requires the City to enter into a contract and provide the full payment prior to Xcel commencing the relocation design.

FINANCIAL IMPACT

In the event that the cost of design and relocation is less than the estimated amount of $410,000, the amount remaining is refunded.  Conversely, if the cost is greater than the estimate, the City is to fund the difference.

OPTIONS FOR COUNCIL CONSIDERATION

1.                     Approve the resolution as presented.

2.                     Postpone and request further information.

3.                     Approve a modified resolution.