Department of Finance - Division of Procurement & Contracts
Reference: Award of Formal Solicitation Demolition and Replacement of Entryway Concrete and Heating System at Recreation Center Project # 19016
To: Mayor Kenneth J. Kreutzer and Members of City Council
Through: Philip Rodriguez, City Manager
Marv Falconburg, Assistant City Manager
Prepared By: Jeffery Hulett, Assistant Director Recreation Services
Through: Gary Wardle, Director of Parks and Recreation
CC: Ron Lay, Finance Director
Amber Gibbs, Procurement and Contracts Manager
Date Prepared: March 19, 2019
PURPOSE
Requesting City Council approval of a formal solicitation for the Demolition and Replacement of Entryway Concrete and Heating System at Recreation Center Project to the most responsive and responsible proposer, and approving the resolution giving the Mayor authority to sign the contract. Pursuant to Municipal Code, all bids and proposals in excess of $50,000 are to be awarded through formal written procedures by the City Council.
STRATEGIC FOCUS AREA
Safe, Active and Engaged Community
Supportive, Sustainable Infrastructure
BACKGROUND
The City of Brighton is looking to demolish and replace the entryway at the Recreation Center. The current entryway is stamped concrete. It has an electric heat system that has partially failed. The stamped sections also hold snow, making it difficult to clear. The new system will be gas fired and extend to the accessible ramp at the parking lot. This will greatly enhance safety. The existing concrete is about 15 years old and is starting to fail.
Formal bids were received on February 26, 2019 at 11:00 AM.
All bids received were opened and read into the record by Procurement & Contracts at a public bid opening.
The two (2) firms submitting bids are:
TCC Corporation
Hallmark, Inc.
FINANCIAL IMPACT
Funding for the Demolition and Replacement of Entryway Concrete and Heating System at the Recreation Center was approved in the 2019 Budget in the amount of $235,000.00. Staff is requesting a $40,000 budget amendment from the Recreation Center controlled Maintenance account to complete the project. The funding includes $10,109 to fund unforeseen work encountered during construction
STAFF RECOMMENDATION
Finance, in working with Parks and Recreation and completing the review and evaluation of this bid, recommends awarding the contract to TCC Corporation, the lowest, most responsive and responsible bidder, to perform the required services for an amount of Two Hundred Sixty Four Thousand Eight Hundred Ninety One Dollars ($264,891) and approve a transfer of $40,000 from Project 91410 - Rec Center Controlled Maintenance to Project 19016 Rec Center - Entryway Concrete & Heating to cover the estimated budget deficit.
TCC Corporation is in good standing with the State of Colorado.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new proposals be prepared
Attachments:
Ø Resolution
Ø Bid Abstract
Ø Power Point Presentation