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Department of Finance - Division of Procurement & Contracts
Reference: Award of Formal Solicitation ERP Consulting Services Project # 17033
To: Mayor Ken Kreutzer and Members of City Council
Through: Philip A. Rodriguez, City Manager
Prepared By: Pam Roeding, Procurement & Contracts Manager
Through: Curtis Pollock, Assistant Director of Information Technology
Cc: David Guo, Director of Information Technology
Don Rhoads, Interim Finance Director
Date Prepared: July 25, 2018
PURPOSE
Requesting City Council approval of a formal solicitation for the City of Brighton, ERP Consulting Services to the most responsive and responsible proposer, and approving the resolution giving the Mayor authority to sign the contract. Municipal Code Section 3.08.090, “. . . . All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the city council.”
BACKGROUND/HISTORY
There are many concerns as to the effectiveness, efficiencies and processes that our current system (Innoprise) is achieving.
The City’s current system is lacking new developments in citizen engagement and service delivery. The objective is to have the consultant help identify the gaps that we have in software and business processes in order to provide best of breed software solutions to city staff to increase productivity and find efficiencies.
Three (3) formal proposals were received on June 15, 2018 at 2:00 PM.
The firms submitting proposals are:
Ø Berry Dunn
Ø Point B, Inc.
Ø Technology Evaluation Centers, Inc.
The Project Team met with Berry Dunn to better understand their proposal. All the Proposals received were evaluated by the project team and while all were impressive, Berry Dunn best met the vision of the Project Team.
FINANCIAL IMPACT
Sufficient funding was approved in the 2018 budget for the ERP Consulting Services Project. The proposal from Berry Dunn is within the budgeted amount.
STAFF RECOMMENDATION
In working with Information Technology and completing the review and evaluation of this proposal, Finance recommends Berry Dunn as the most responsive and responsible proposer, to perform the required services in the amount of a total not to exceed Seventy Nine Thousand Nine Hundred Dollars ($79,900.00).
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new Proposals be prepared
Attachments:
Ø Resolution
Ø Evaluation Matrix
Ø Presentation