Department of Utilities and Community Development
Reference: LUTZ RESERVOIR PUMP STATION CONSTRUCTION, PROJECT #24-008628
To: Mayor Gregory Mills and Members of City Council
Through: Michael P. Martinez - City Manager
Prepared By: Scott Olsen - Director of Utilities
Date Prepared: September 23, 2024
PURPOSE
Requesting City Council’s approval for the procurement of 24-008628 Lutz Reservoir Pump Station Construction by awarding a contract to HPM, Inc., deemed the most responsive and responsible bidder of the seven (7) bids received in response to the published solicitation, and approving the resolution giving the City Manager, or designee, authority to sign the contract. Per City Code Section 3-8-30(b): “All materials, services, and construction contracts, except as otherwise provided in this Article, with an estimated cost greater than five hundred thousand dollars ($500,000) shall be awarded through formal solicitation procedure by the City Council. After due notice inviting bids, purchase orders and contracts shall be awarded to the lowest responsive and responsible bidder.”
BACKGROUND / DISCUSSION
The City previously awarded a contract to JR Engineering for the design of a pump station and transmission main at Lutz Reservoir for the non-potable system. The design contract also included the design of a parking lot and trail connections for the open space. During the design process, City staff and the consultant determined the appropriate service area for the non-potable irrigation system and the necessary requirements to serve that area. The service area was then broken into several phases based on assumptions regarding timing of development. System hydraulics were determined based on the overall service area and land uses from the Comprehensive Plan and/or other development plans.
City staff worked with various consultants to determine the impact the non-potable reservoir would likely have on potable water demand as the City continues to grow. Staff and the consultants estimated demand at City build-out (determined from Community Development’s presentation on growth several years ago). At a population of 135,283, it is estimated that the potable demand will be approximately 42.7 million gallons per day in the peak summer/irrigation season. With the implementation of the Lutz non-potable irrigation system, a 10 to 15% reduction in overall peak demand may be seen. This would reduce the peak demand at full build-out to approximately 38.4 million gallons per day. This is a very large reduction in potable water demand.
The civil engineering plans for the pump station, intake structures, non-potable transmission main, parking lot and trail connections are completed. An update on the project was provided to City Council at the June 25, 2024, Study Session. It was noted during that presentation that the award of construction services was the next step in the project process.
STAFF RECOMMENDATION
City staff recommend City Council accept Bid 4, submitted by HPM, Inc, as this Bid has been deemed the lowest, most responsive and responsible of those received.
OPTIONS FOR CITY COUNCIL
• Approve the Resolution
• Deny the Resolution
• Provide further direction to staff
ATTACHMENT
● Resolution
● PowerPoint Presentation