Body
Department of Utilities
Reference: A Resolution of the City Council of the City of Brighton, Colorado, Acting By and Through Its Wastewater Enterprise, Accepting the Statement of Qualifications And Proposal of Martin/Martin, Inc., Awarding the Contract for Wastewater Master Plan, Rfq #15-023, to Martin/Martin, Inc. in an Amount not to exceed One Hundred Thousand Dollars ($100,000), and Authorizing the Mayor to Sign the Contract on Behalf of The City.
To: Mayor Richard N. McLean and Members of City Council
Through: Manuel Esquibel, City Manager
Prepared By: Finance Department/ Division of Procurement Contracts and Risk
Through: Curtis Bauers, Utilities Director
CC: Dan Frelund, Finance Director
Date Prepared: May 26, 2015
PURPOSE
Requesting City Council approval of a formal Request for Qualifications and Proposal for the Wastewater Master Plan to the qualified most responsive and responsible firm and approving the resolution giving the Mayor authority to sign the contract. Municipal Code Section 3.08.090, ". . . . All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the city council."
BACKGROUND
The City intends to select an Engineering Consultant to provide professional planning, engineering and relevant services to assist the City in preparing the City of Brighton Wastewater Master Plan. Master planning allows the City to quantify the current status of the existing system, efficiently and effectively manage limited resources for the greatest benefit for the system, and ensure required system upgrades are identified for future development. Formal summaries of qualifications and fee proposals were received from firms for the Wastewater Master Plan on April 16, 2015 at 10:00 AM.
Firms submitting proposals:
· Arcadis U.S. Inc.
· TTG Engineers
· Martin/Martin, Inc.
· Short Elliott Hendrickson Inc
· Burns & McDonnell Engineering
Based on a multi-person team review of submitted statements of qualifications and fee proposals, the firms of Short Elliott Hendrickson, Inc., Burns & McDonnell Engineering and Martin/Martin, Inc. were invited to interview with the project team comprised of members from the Utilities Department and Finance/Division of Procurement, Contracts and Risk Department.
The project team ranked and evaluated the firms in a matrix that highlighted the evaluation criteria. Martin/Martin, Inc. received the highest score from the project team as the firm best meeting the evaluation criteria. The criteria used for the evaluation and final recommendation of the interview firms included:
Ø General information
Ø Relevant firm experience
Ø Team experience and qualification
Ø Approach to project management
Ø Detailed fee schedule
CRITERIA BY WHICH COUNCIL MUST CONSIDER THE ITEM
FINANCIAL IMPACT
Funding in the amount of $100,000 was approved in the 2015 budget for this project for the Wastewater Master Plan completion. No additional funds are required at this time.
STAFF RECOMMENDATION
Staff recommends the contract be awarded to the most qualified, responsive and responsible firm - Martin/Martin, Inc., for an amount not to exceed $100,000 for the Wastewater Master Plan.
OPTIONS FOR COUNCIL CONSIDERATION
· Approve as presented
· Reject
· Require new proposals be prepared
ATTACHMENTS
· Resolution
· RFQ Evaluation Matrix