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Department of Finance - Division of Procurement & Contracts
Reference: Award of Formal Bid Highway 7 and Miller Street Xeric Landscape Improvements
Bid #15-019
To: Mayor Richard N. McLean and Members of City Council
Through: Manuel Esquibel, City Manager
Prepared By: Pam Roeding, Procurement & Contracts Supervisor
Cc: Dan Frelund, Finance Director
Through: Gary Wardle, Parks and Recreation Director
Kyle Sylvester, Interim Park Manager
Date Prepared: May 6, 2015
PURPOSE
Requesting City Council approval of a formal bid for the Highway 7 and Miller Street Xeric Landscape Improvements to the lowest most responsive and responsible bidder, and approving the resolution giving the Mayor authority to sign the contract. Municipal Code Section 3.08.090, ". . . . All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the city council."
BACKGROUND/HISTORY
Formal Bids were requested from qualified Contractors for the Highway 7 and Miller Street Xeric Landscape Improvements. The work shall include demolition of existing landscaping and installing new landscape improvements. The new improvements shall include installation of irrigation system, landscape edging, plant materials, boulders, and sod. This work is adjacent to and on a state highway. The contractor shall obtain a CDOT permit that will include a traffic control plan.
Formal bids were received on May 1, 2015 at 8:30 AM. All bids received were opened and read into record by the Procurement & Contracts Supervisor at a public bid opening.
Firms submitting bids:
· SaBell's Enterprise LLLP
· Richdell Construction, Inc.
· Designscapes Colorado
FINANCIAL IMPACT
Sufficient funding was approved in the 2015 budget for the Highway 7 and Miller Street Xeric Landscape Improvements Project. The bid from SaBell's Enterprise LLLP is within the budgeted amount.
STAFF RECOMMENDATION
The Finance Department, in working with the Parks and Recreation Department and completing the review and evaluation of this bid, the recommendation is to award to the lowest most responsive and responsible bid of SaBell's Enterprise LLLP. The award will include the base bid of Eighty Four Thousand Three Hundred Thirty Five 25/100 Dollars ($84,335.25) and one add alternate of Imported Top Soil at Five Thousand Two Hundred Sixty Five Dollars ($5,265.00) for a total not to exceed amount of Eighty Nine Thousand Six Hundred 25/100 Dollars ($89,600.25). SaBell's Enterprise LLLP is in good standing with the State of Colorado.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new bids be prepared
Attachments:
Ø Resolution
Ø BID Abstract