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Department of Finance - Division of Procurement & Contracts & Department of Parks & Recreation
Reference: Award of Formal RFP for Playground Improvements Veterans Park Project #19-029
To: Mayor Kenneth J. Kreutzer and Members of City Council
Through: Marv Falconburg, Acting City Manager
Prepared By: Gustav B. Blom, Procurement Specialist
Through: Gary Wardle, Director of Parks and Recreation
Mark Heidt, Assistant Director of Parks and Recreation Development
CC: Maria Ostrom, Director of Finance, and
Amber Gibbs, Procurement and Contracts Manager
Date Prepared: October 28, 2019
PURPOSE
Requesting City Council approval of a formal Request for Proposals (RFP) for the Playground Improvements in Veterans Park to the most responsive and responsible proposal, and approving the resolution giving the City Manager authority to sign the contract. Pursuant to Municipal Code Section 3-8-90, all bids and proposals in excess of $50,000.00 shall be awarded through formal bid procedures by the City Council.
STRATEGIC FOCUS AREA
Facilities, Amenities, and Open Space
BACKGROUND/HISTORY
The project work, situated at Veterans Park, consists of the demolition and removal of the old playground structures and creation of an iconic slide structure and a 2-bay swing set as the main play feature within the designated playground area, and all other work associated to complete the project, where any items not specifically identified are considered inherent to the work.
Five (5) formal sealed proposals were received on October 17, 2019 at 10:00 AM. The proposals were opened and recorded by the Procurement Specialist.
The five (5) firms submitting RFPs are:
STAR Playgrounds
Churchich Recreation, LLC
AtoZ Recreation
Rocky Mountain Recreation, Inc.
Play Power LT Farmington, Inc. c/o Recreation Plus
Staff scored the 5 proposals based on the criteria included within the RFP. AtoZ scored the highest at 93%.
FINANCIAL IMPACT
Sufficient funding was approved in the budget for the Park Improvements. The proposal from AtoZ Recreation of $149,000.00 is within the budgeted amount for the project. A portion of the funding is from an Adams County Open Space Grant in the amount of $101,835.00.
STAFF RECOMMENDATION
The Finance Department, in working with the Parks & Recreation Department and completing the review and evaluation of this RFP, recommends the award to the most responsive and responsible RFP to perform the required services of AtoZ Recreation, in the amount of One Hundred Forty Nine Thousand Dollars ($149,000.00).
AtoZ Recreation is in good standing with the State of Colorado.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new proposals be prepared
Attachments:
Ø Resolution
Ø Bid Abstract
Ø Drawing of Playground
Ø PowerPoint Presentation