Department of Facilities & Fleet
Reference: 21-006682 - Municipal Service Center Design by amending the contract to D2C Architects Inc
To: Mayor Gregory Mills and Members of City Council
Through: Michael P. Martinez, City Manager
Prepared By: Patrick Rome
Date Prepared: 08/08/2024
PURPOSE
Requesting City Council’s approval for the amendment of 21-006682 Municipal Service Center Design by amending the contract to D2C Architects Inc., and approving the resolution giving the City Manager, or designee, authority to sign the contract amendment. Per City Code Section 3-8-170, “All change orders or amendments shall be processed through the Finance Department. Department directors shall have authority to approve individual amendments or change orders up to the department director’s aggregate signing authority for the total contract price. The City Manager shall have the authority to approve individual amendments or change orders, in the aggregate, up to the City Manager’s signing authority or up to ten percent (10%) of the original contract amount, whichever is higher. All other amendments or change orders shall be approved by the City Council, as appropriate, based on the signing authority established in this Article.
BACKGROUND
The City is actively constructing the Municipal Service Center (MSC), generally located on the north side of Denver Street adjacent to N. Main Street. As a reminder, this facility will accommodate Public Works, Fleet, Parks Maintenance, and Utilities Shop staff, along with a Police Substation.
Previous amendments associated with D2C Architects Inc. contract are:
• Amendment 1: Initiated phase 2 of the contract directing the Professional to complete construction documents for the project.
• Amendment 2: Following plan review and building code updates, the Professional was directed to redesign certain site elements and design additional elements. The construction timeline was also extended, thereby requiring additional construction administrative services from the Professional.
This proposed amendment submitted here and recommended for City approval:
• Amendment 3: If approved, the Professional shall complete design changes to a staircase and extend the Engineers’ construction administration timeline.
FINANCIAL IMPACT
Sufficient appropriation exists for the project.
STAFF RECOMMENDATION
Accept the proposed changes to the contract in the amount of $32,186.00 as submitted by D2C Architects, Inc.
OPTIONS FOR COUNCIL CONSIDERATION
• Approve Resolution as drafted
• Reject Resolution as drafted
• Request changes to Resolution as drafted
ATTACHMENTS
Resolution
PowerPoint