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Department of Finance - Division of Procurement & Contracts
Reference: Award of Formal Bid for 2018 Street Preservation Project #99920
To: Mayor Kenneth J. Kreutzer and Members of City Council
Through: Philip A. Rodriguez, City Manager
Prepared By: Pam Roeding, Procurement & Contracts Manager
Through: Kimberly Dall, Streets & Fleet Director
CC: Jean Starr, Finance Director
Date Prepared: March 20, 2018
PURPOSE
Requesting City Council approval of a formal bid for the 2018 Street Preservation Project to the lowest most responsive and responsible bidder, and approving the resolution giving the Mayor authority to sign the contract. Municipal Code Section 3.08.090, “. . . . All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the City Council.”
BACKGROUND
Formal Bids were requested from qualified Contractors for the 2018 Street Preservation Project.
The City of Brighton Streets department conducts annual projects for street repairs and maintenance. For 2018, the department has prepared a preservation project that will have two (2) bid alternates. The primary work will consist of spot patching areas, crack sealing, and then placing a seal coat material. The project will also incorporate the first alley to receive a seal coat under the pilot program for alley maintenance.
One (1) formal bid was received on March 9, 2018 at 3:00 PM. The bid was opened and read into the record by the Procurement & Contracts Manager at a public bid opening.
FINANCIAL IMPACT
Sufficient funding was approved in the budget for the 2018 Street Preservation Project. The bid from A-1 Chipseal Co. of $1,577,971.25 including all the alternates is within the budgeted amount for the project.
STAFF RECOMMENDATION
The Finance Department, in working with the Streets and Fleet Department and completing the review and evaluation of this bid, the recommendation is to award to the most responsive and responsible bid to perform the required services of A-1 Chipseal Co., in the amount of a total not to exceed One Million Five Hundred Seventy Seven Thousand Nine Hundred Seventy One Dollars and Twenty Five Cents ($1,577,971.25).
A-1 Chipseal Co. is in good standing with the State of Colorado.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new bids be prepared
ATTACHMENTS
Ø Resolution
Ø Bid Abstract
Ø Presentation