City of Brighton
500 S. 4th Avenue
Brighton, CO 80601
Special Meeting Minutes - Draft
Tuesday, June 13, 2017
6:00 PM
Special City Council Meeting
Council Chambers
City Council
MAYOR - RICHARD N MCLEAN
MAYOR PRO-TEM - KEN KREUTZER
COUNCIL MEMBERS:
LYNN BACA, REX BELL, JW EDWARDS
MARK HUMBERT, JOAN KNISS,
MARY ELLEN POLLACK, KIRBY WALLIN
1. CALL TO ORDER
Mayor McLean called the meeting to order at 6:03 p.m.
A. Pledge of Allegiance to the American Flag.
Councilmember Wallin led the recitation of the Pledge of Allegiance to the American Flag.
B. Roll Call.
Present: 9 - Mayor McLean, Mayor Pro Tem Kreutzer, Councilmember Baca, Councilmember
Bell, Councilmember Edwards, Councilmember Humbert, Councilmember Kniss,
Councilmember Pollack, and Councilmember Wallin
Councilmember Humbert arrived at 6:12 p.m.
Councilmember Bell and Councilmember Edwards arrived at 6:13 p.m.
2. CONSENT AGENDA
A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BRIGHTON, COLORADO APPROVING FOUR OIL AND GAS LEASES (NO
SURFACE OCCUPANCY) WITH GREAT WESTERN OIL AND GAS
COMPANY FOR +/- 358.0541 NET MINERAL ACRES IN CERTAIN
PORTIONS OF SECTIONS 11 AND 12 TOWNSHIP 1 SOUTH, RANGE 67
WEST OF THE 6TH P.M. IN ADAMS COUNTY, COLORADO AND IN
SECTIONS 7 AND 8 TOWNSHIP 1 SOUTH, RANGE 66 WEST OF THE
6TH P.M. IN ADAMS COUNTY, COLORADO; FINDING THAT THE
TERMS OF SAID LEASES ARE REASONABLE AND THAT IT IS IN THE
BEST INTEREST OF THE CITY TO ENTER INTO SAID LEASES;
AUTHORIZING THE MAYOR TO EXECUTE SAID LEASES ON BEHALF
OF THE CITY; AUTHORIZING THE CITY MANAGER TO UNDERTAKE
SUCH TASKS AND EXECUTE SUCH DOCUMENTS AS MAY BE
REQUIRED TO IMPLEMENT SAID LEASES; AND SETTING FORTH
OTHER DETAILS RELATED THERETO (FIRST READING)
Motion by Councilmember Kniss, seconded by Councilmember Baca, to approve the Consent Agenda as presented. Motion passed by the following vote:
Aye: 6 - Mayor McLean, Mayor Pro Tem Kreutzer, Councilmember Baca, Councilmember
Kniss, Councilmember Pollack, and Councilmember Wallin
Absent: 3 - Councilmember Bell, Councilmember Edwards, and Councilmember Humbert
3. APPROVAL OF REGULAR AGENDA
Acting City Manager Clint Blackhurst asked that the Regular Agenda be amended by adding Item 6C, City Manager Recruitment Update.
Motion by Mayor Pro Tem Kreutzer, seconded by Councilmember Pollack, to approve the Regular Agenda as amended. Motion passed by the following vote:
Aye: 6 - Mayor McLean, Mayor Pro Tem Kreutzer, Councilmember Baca, Councilmember
Kniss, Councilmember Pollack, and Councilmember Wallin
Absent: 3 - Councilmember Bell, Councilmember Edwards, and Councilmember Humbert
4. PUBLIC INVITED TO BE HEARD ON MATTERS NOT ON THE AGENDA
(Speakers limited to five minutes)
Tom Green, 246 Paloma Avenue, Brighton. Mr. Green presented the City with a rebate check from United Power in the amount of $32,427.50 for upgrades that the City has done under the Energy Performance Contract with Honeywell.
5. RESOLUTIONS
A. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRIGHTON,
COLORADO APPROVING PARTICIPATION BY THE CITY OF BRIGHTON
IN A COORDINATED ELECTION TO BE CONDUCTED BY THE ADAMS
COUNTY CLERK AND RECORDER AND THE WELD COUNTY CLERK
AND RECORDER ON NOVEMBER 7, 2017
Mayor McLean read the title of the Resolution into the record.
Motion by Councilmember Wallin, seconded by Councilmember Kniss, to approve Resolution 2017-63 approving participation by the City of Brighton in a coordinated election to be conducted by the Adams County Clerk and Recorder and the Weld County Clerk and Recorder on November 7, 2017. Motion passed by the following vote:
Aye: 9 - Mayor McLean, Mayor Pro Tem Kreutzer, Councilmember Baca, Councilmember
Bell, Councilmember Edwards, Councilmember Humbert, Councilmember Kniss,
Councilmember Pollack, and Councilmember Wallin
B. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRIGHTON,
COLORADO, ACCEPTING THE BID OF ASPHALT SPECIALTIES
COMPANY, AND AWARDING THE CONTRACT FOR THE 2017 CIP
PATCH OVERLAY PROJECT, PROJECT# 99920, 90120 AND 99931, IN
AN AMOUNT NOT TO EXCEED ONE MILLION SIX HUNDRED EIGHTY
NINE THOUSAND ONE HUNDRED NINETY FOUR DOLLARS AND
TWENTY FIVE CENTS ($1,689,194.25), AND AUTHORIZING THE
MAYOR TO SIGN THE CONTRACT ON BEHALF OF THE CITY AND THE
CITY CLERK TO ATTEST THERETO
Mayor McLean read the title of the Resolution into the record.
Acting City Manager Clint Blackhurst introduced Streets and Fleet Director Kimberly Dall.
Streets and Fleet Director Kimberly Dall explained that since the additional funding was approved, staff was able to expand the scope of the 2017 Mill and Overlay Program. The areas that will be included in the project are portions of the following roads: Bromley Lane, South 13th Avenue, 4th Avenue, Jessup Street, Brighton Road and Platte River Boulevard. Staff received three (3) competitive bids for the project and the lowest most responsive bid was from Asphalt Specialties Company. Staff recommends accepting the bid of Asphalt Specialties Company in an amount not to exceed $1,689,194.25. The work on this project will also include the striping of bike lanes which will add to the City’s transportation network.
Motion by Councilmember Humbert, seconded by Councilmember Bell, to approve Resolution 2017-64 accepting the bid of Asphalt Specialties Company, and awarding the contract for the 2017 CIP Patch Overlay Project, Project #99920, 90120 and 99931, in an amount not to exceed $1,689,194.25. Motion passed by the following vote:
Aye: 9 - Mayor McLean, Mayor Pro Tem Kreutzer, Councilmember Baca, Councilmember
Bell, Councilmember Edwards, Councilmember Humbert, Councilmember Kniss,
Councilmember Pollack, and Councilmember Wallin
C. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRIGHTON,
COLORADO, ACCEPTING THE PROPOSAL OF JR ENGINEERING,
AND AWARDING THE CONTRACT FOR THE NORTH 40TH AVENUE
IMPROVEMENTS - BRIDGE STREET TO GARCIA AVENUE PROJECT,
PROJECT # 99825 IN AN AMOUNT NOT TO EXCEED ONE HUNDRED
FIFTY SEVEN THOUSAND NINE HUNDRED NINETY FOUR DOLLARS
($157,994.00), AND AUTHORIZING THE MAYOR TO SIGN THE
CONTRACT ON BEHALF OF THE CITY AND THE CITY CLERK TO
ATTEST THERETO
Mayor McLean read the title of the Resolution into the record.
Acting City Manager Clint Blackhurst introduced Streets and Fleet Director Kimberly Dall and Traffic Engineer Christopher Montoya.
Traffic Engineer Christopher Montoya explained that in 2016 the City adopted the Master Transportation Plan and as part of that Plan this section of North 40th Avenue was identified as a missing link. This is a minor arterial that connects the north to the south side and finishes the Southern Street and Tower Road improvements. Three (3) proposals were received and evaluated by a panel, and interviews were conducted with the proposers. This project will design an interim section that will include as many transportation facets as possible, including bike lanes. JR Engineering scored the highest in the evaluation matrix and staff is requesting that Council award the contract to JR Engineering in an amount not to exceed $157,994.00. The project will also include the design of a traffic signal at this intersection. Traffic Engineer Montoya answered questions from Council regarding:
• The scoring process for the matrix regarding “meet and exceed the terms” since the low bid was not chosen by the panel.
Motion by Councilmember Edwards, seconded by Councilmember Wallin, to approve Resolution 2017-65 accepting the proposal of JR Engineering, and awarding the contract for the North 40th Avenue Improvements - Bridge Street to Garcia Avenue Project, Project #99825 in an amount not to exceed $157,994.00 and authorizing the Mayor to sign the contract. Motion passed by the following vote:
Aye: 9 - Mayor McLean, Mayor Pro Tem Kreutzer, Councilmember Baca, Councilmember
Bell, Councilmember Edwards, Councilmember Humbert, Councilmember Kniss,
Councilmember Pollack, and Councilmember Wallin
6. GENERAL BUSINESS
A. Cancel the July 4, 2017 City Council Meeting for the Independence Day Holiday
Motion by Mayor Pro Tem Kreutzer, seconded by Councilmember Baca, to cancel the July 4, 2017 City Council meeting for the Independence Day Holiday. Motion passed by the following vote:
Aye: 9 - Mayor McLean, Mayor Pro Tem Kreutzer, Councilmember Baca, Councilmember
Bell, Councilmember Edwards, Councilmember Humbert, Councilmember Kniss,
Councilmember Pollack, and Councilmember Wallin
B. Schedule a Special City Council Meeting on July 11, 2017 to approve the
following items: CDOT IGA Approval Authorizing Grant for Traffic Signal
Project; Amend IGA with Urban Drainage for Construction of Longs Peak
Storm Water Outfall; New Employee Introductions; Discovery Pipeline
Conditional Use Permit; Great Western Oil and Gas Leases; Sable Farm
Land Acquisition; Battery Backup System for Traffic Signals; and Water
Storage Tanks
Motion by Mayor Pro Tem Kreutzer, seconded by Councilmember Humbert, to schedule a Special City Council meeting on July 11, 2017 at 6:00 p.m. to approve the following items: CDOT IGA Approval A Grant for Traffic Signal Project; Amend IGA with Urban Drainage for Construction of Longs Peak Storm Water Outfall; New Employee Introductions; Discovery Pipeline Conditional Use Permit; Great Western Oil and Gas Leases; Sable Farm Land Acquisition; Battery Backup System for Traffic Signals; and Water Storage Tanks. Motion passed by the following vote:
Aye: 9 - Mayor McLean, Mayor Pro Tem Kreutzer, Councilmember Baca, Councilmember
Bell, Councilmember Edwards, Councilmember Humbert, Councilmember Kniss,
Councilmember Pollack, and Councilmember Wallin
C. Update from Human Resources regarding the City Manager Recruitment
Administrative Services Director Karen Borkowski Surine updated City Council on the City Manager recruitment process that has taken place since January, 2017, including setting forth the general goals of the City Council, the job description, the deadline for the receipt of applications, the requirements for applicants, the general selection procedures, and the anticipated timeline for selection of the new city manager. Ms. Surine also explained the participation and facilitation of the process by KRW Associates.
7. EXECUTIVE SESSION
8. ADJOURNMENT
Motion by Councilmember Humbert, seconded by Councilmember Kniss, to adjourn at 6:33 p.m. Motion passed by the following vote:
Aye: 9 - Mayor McLean, Mayor Pro Tem Kreutzer, Councilmember Baca, Councilmember
Bell, Councilmember Edwards, Councilmember Humbert, Councilmember Kniss,
Councilmember Pollack, and Councilmember Wallin
CITY OF BRIGHTON, COLORADO
_____________________________
Richard N. McLean, Mayor
ATTEST:
______________________________
Natalie Hoel, City Clerk
______________________________
Approval Date