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Department of Finance - Division of Procurement & Contracts
Reference: Award of Formal Bid Benedict Park Restroom Remodel
Bid #15-021
To: Mayor Richard N. McLean and Members of City Council
Through: Manuel Esquibel, City Manager
Prepared By: Pam Roeding, Procurement & Contracts Supervisor
Through: Chontel Trujillo, Assistant City Manager Operations, Gary Wardle, Parks and Recreation Director
Date Prepared: July 20, 2015
PURPOSE
Requesting City Council approval of a formal bid for the Benedict Park Restroom Remodel to the lowest most responsive and responsible bidder, and approving the resolution giving the Mayor authority to sign the contract. Municipal Code Section 3.08.090, “. . . . All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the city council.”
BACKGROUND/HISTORY
Formal Bids were requested from qualified Contractors for the Benedict Park Restroom Remodel. The restroom is to be open year-round. The insulation will help with utility costs during the winter months.
Formal bids were received on May 20, 2015 at 11:00 AM. All bids received were opened and read into record by the Procurement & Contracts Supervisor at a public bid opening.
Firms submitting bids:
• BVB General Contractors, LLC
• SCS, Inc.
• Casey Construction
FINANCIAL IMPACT
The renovation of the Restroom in Benedict Park is budgeted in the Recreation Capital Fund for 2015. The budget for the project is $180,000. Bids were received for the remodel for the Benedict Park restroom. The low bid from BVB LLC of $188,986.00 was above the budget for the project. The project team met with BVB to value engineer the project. BVB provided a list of take away based on the meeting. Parks and Recreation is recommending the City accept the following deducts from the base bid:
Original Bid Amount $188,986.00
Ø Deduct the Asphalt paving. ($14.170.00)
o The City will complete the work with staff
Ø Deduct the extra Acrylic Block in windows. ($ 1,500.00)
Ø Delete the Skylights in shop area. ($ 3,806.00)
Ø Add alternate for insulation $ 2,154.00
Modified Bid Amount $171,664.00
The above modifications will not have an effect on the final project. The remaining amount in the budget will be used for unforeseen problems that may arise during construction.
STAFF RECOMMENDATION
The Finance Department, in working with the Parks and Recreation Department and completing the review and evaluation of this bid, the recommendation is to award to the lowest most responsive and responsible bid to perform the required services of BVB General Contractors, LLC in the amount of a total not to exceed One Hundred Seventy One Thousand Six Hundred Sixty Four Dollars ($171,664.00). BVB General Contractors, LLC is in good standing with the State of Colorado.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new bids be prepared
Attachments:
Ø Resolution
Ø BID Abstract