Department of Utilities
Reference: Award for Formal Proposal for 19-037 Baseline Waterline and North Tank Drainage Construction Project
To: Mayor Gregory Mills and Members of City Council
Through: Marv Falconburg, Acting City Manager
Prepared By: Michael Woodruff, Director of Infrastructure
Bradley S. Dallam P.E., Assistant Director of Utilities
Date Prepared: 12/3/2019
PURPOSE
Requesting City Council approval of a formal solicitation for the Baseline Waterline and North Tank Drainage Construction Project to the most responsive and responsible bidder, and approving the resolution giving the City Manager authority to sign the contract. Pursuant to Municipal Code Section 3-8-90, all bids and proposals in excess of $50,000.00 shall be awarded through formal written procedures by the City Council.
BACKGROUND/HISTORY
The City solicited bids from qualified contracting firms to construct a new 24” water line that will connect to the existing system and the North Storage Water Tank as well as a drainage line from the North Storage Water Tank to the Brighton Lateral. The City recently completed the design of these two projects with the intent to complete them as separate projects, but has decided to issue them as a single bid package to a single contractor. The project does require full width mill and overlay of the affected lane once all testing has been completed and passed. The contractor will also be responsible for all traffic control and Erosion/Sedimentation Control (ESC) on the project.
Formal bids were received on December 4th, 2019 at 11:30 AM
All bids received were opened and read into the record by Procurement & Contracts at a public bid opening. The proposals were forwarded to the selection committee consisting of Utility Engineering staff.
The six (6) firms submitting bids are:
JHL Contractors
Duran Excavating, Inc.
Global Underground Corp
Premier Earthworks & Infrastructure
Wagner Construction Inc.
Redline Pipeline, L.L.C.
FINANCIAL IMPACT
Sufficient funding was approved in the 2020 budget for the Baseline Waterline and North Tank Drainage Construction Project. The overall budget for this project is $3,500,000.00.
STAFF RECOMMENDATION
The Utility Engineering Department reviewed and evaluated the proposals, the recommendation is to enter into the contract that was determined to be in the best interest of the City. The contract agreement will be with Redline Pipeline LLC in the amount of Three Million Three Hundred Eighty Two Thousand Four Hundred Seventeen Dollars and Sixty Cents (3,382,417.60).
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new proposals be prepared
Attachments:
Ø Resolution
Ø Bid Abstract