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File #: ID-570-20    Version: 1 Name:
Type: Resolution Status: Agenda Ready
File created: 12/3/2020 In control: City Council
On agenda: 12/15/2020 Final action:
Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRIGHTON, COLORADO, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF BRIGHTON AND THE ADAMS COUNTY SHERIFF’S OFFICE FOR THE PROVISION OF LAW ENFORCEMENT AND ADMINISTRATIVE PERSONNEL, AUTHORIZING THE CITY MANAGER TO EXECUTE SAID IGA ON BEHALF OF THE CITY, AND TO UNDERTAKE SUCH TASKS AND EXECUTE SUCH DOCUMENTS AS MAY BE REQUIRED TO IMPLEMENT SAID IGA ON BEHALF OF THE CITY
Attachments: 1. Resolution - 2021 Terminal Guard IGA, 2. 2021 IGA for records administrative services - Terminal Guard, 3. 2021 ACSO terminal guard Slide Show, 4. 570 PPT

Police Department

Reference:                     Presentation by Chief Southard regarding the annual renewal of the terminal guarding IGA with the Adams County Sheriff’s Office

 

To:                                                               Mayor Gregory Mills and Members of City Council

Through:                                          Jane Bais DiSessa, City Manager

Prepared By:                     Paul Southard, Chief of Police

Date Prepared:                     November 30, 2020

PURPOSE

To renew an Intergovernmental Agreement between the City and the Adams County Sheriff’s Office to enable the Sheriff’s Office to provide NCIC and CCIC police terminal monitoring during the hours of 10:00 PM to 6:00 AM.

 

STRATEGIC FOCUS AREA

Safe, Active and Engaged Community

 

BACKGROUND

The Brighton Police Department is connected to the National Crime Information Center/Colorado Crime Information Center (NCIC/CCIC) computer network via the world wide web/internet. All stolen property, warrants for wanted persons, stolen cars, missing children, etc. are entered in CCIC/NCIC. Should another law enforcement agency come in contact with any of the above people or things, it is required they contact the originating agency (BPD) and confirm the validity of the entry.  This has to be accomplished within 10 minutes or less.

 

For more than 20 years, the Adams County Sheriff’s Office (ACSO) has monitored our NCIC/CCIC terminal during the hours of midnight to 6:00AM.  Between midnight and 6AM we do not have Records personnel on duty.  During that time, the ACSO has access to our records and responds for us within the required time frame.

 

FINANCIAL IMPACT

Initially the Sheriff’s Office provided this service at no cost.  In 2016 Commerce City and the City of Northglenn requested ACSO provide the same service.  Beginning January 1, 2017, ACSO began providing the service to Commerce City and Northglenn as well as Brighton.  Based on a calculated percentage the cost is spread among the three agencies. For 2021 the annual assessment for the City of Brighton will be $33,553.84.  This expense is a 2021City of Brighton budget request.

 

As an alternative to this cost, we have examined the possibility of keeping our Records office open 24 hours.  This would require the addition of at least 2 full time personnel to staff the office 7 nights a week.

 

Two additional staff would have a financial impact of approximately $105,000.00 (Entry level Records Specialist salaries, plus benefits). 

Hiring one Records Specialist would be half the cost, ($51,000), but considerable adaptation of the current work schedule would be necessary and will impact the customer service provided by Records during daytime hours. We do not feel either are viable alternatives at this time.

 

OPTIONS FOR COUNCIL CONSIDERATION

1)                     Approval of the Intergovernmental Agreement allows 24 hour coverage of  NCIC/CCIC resources

 

2)                     Rejection of the Intergovernmental Agreement will force the Brighton Police Department in to a much more costly option for coverage

 

STAFF RECOMMENDATION

Staff recommends approval of the IGA.  Participation in the NCIC/CCIC computerized information centers is a vital component of the Police Department’s public safety function.  NCIC/CCIC rules require confirmation of warrants, stolen property/vehicles, missing persons/runaways within 10 minutes.  Hiring additional staff is not cost effective.

 

ATTACHMENTS

                     ACSO Terminal Guarding IGA

                     Resolution

                     Use data

                     PowerPoint

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Below is the estimate for 2021 based on the current usage and projected costs for the Records Terminal Coverage IGA:

 

April 2019 - March 2020

Brighton PD

 Northglenn PD

 Commerce City PD 

Impounded Entries

24

28

407

Private Tow/Repo Entries

473

851

422

Recovered Steals

76

94

170

Stolen Entries

40

44

73

Warrant Activities

301

674

534

Missing Persons/Runaway Entries

29

41

75

Misc. CBI Activities

163

213

337

Officer Assist (brief note below)

23

67

26

ATL/BOLO/Crime & Misc. CBI Msgs

1680

2243

2784

Total

2809

4255

4828

Percent of Total

(24%)

(36%)

(40%)

 

 

FY2021 Cost/Agency

Northglenn (36%)

$57,830.76

Commerce City (40%)

$64,256.40

Brighton (24%)

$38,553.84

 

$ 160,641.00