Department of Parks
Reference: Amendment No. 1 to the Contract for theSports Complex Design
To: Mayor Gregory Mills and Members of City Council
Through: Michael P. Martinez, City Manager
Prepared By: Kelsey Archuleta, Procurement & Contracts Manager, and Ryan Smith, Parks Planning, Development and Grant Manager
Date Prepared: September 23, 2026
PURPOSE
Requesting City Council’s approval to amend the contract 24-008466 for Sports Complex Design Services, and approving the resolution granting the City Manager, or designee, authority to sign the amendment. Per City Code Section 3-8-170, “All change orders or amendments shall be processed through the Finance Department. Department directors shall have authority to approve individual amendments or change orders up to the department director’s aggregate signing authority for the total contract price. The City Manager shall have the authority to approve individual amendments or change orders, in the aggregate, up to the City Manager’s signing authority or up to ten percent (10%) of the original contract amount, whichever is higher. All other amendments or change orders shall be approved by the City Council, as appropriate, based on the signing authority established in this Article.”
BACKGROUND
In April 2024, City Council approved a contract with DHM Design Corporation for $932,212.00 to complete the design for the proposed sports complex at Southern Street and South 40th Avenue.
Design work has been underway since that time. After the 65% design submittal, the construction cost estimate exceeded the initial projections. To bring the project back within the construction budget, the City directed DHM Design Corporation to lead a value engineering effort. This process included adjusting amenities and expanding the site by approximately 7.5 acres to the south on City owned property. These changes reduced costs related to grading, stormwater infrastructure, roadway impacts, and other site related work, while still maintaining the functionality and quality of the sports complex.
Implementing these revisions required the design team and their subconsultants to redo significant portions of the planning and civil design completed for the 65% submittal, resulting in additional design costs reflected in this change order.
Funding for amendment No. 1, in the amount of $170,490, has been appropriated in the Parks and Recreation Department Capital Budget.
FINANCIAL IMPACT
Sufficient appropriation exists for the project.
STAFF RECOMMENDATION
Staff recommends approving the contract amendment for the design of the sports complex. Additionally, staff recommends approving the resolution which authorizes the City Manager to approve potential future amendments, in the aggregate, of up to ten percent (10%) of the amended contract amount.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approve the amendment and resolution.
Ø Deny the amendment and resolution.
Attachments:
Ø Resolution
Ø Presentation