Department of Public Works
Reference: Approving the procurement of 20-006508 I-76 & Bromley Lane Luminaire Underground Rewire
To: Mayor Gregory Mills and Members of City Council
Through: Jane Bais DiSessa, City Manager
Prepared By: Christopher Montoya, Public Works Engineering Manager
Through: Michael Woodruff, Director of Public Works
Marv Falconburg, Deputy City Manager
Date Prepared: August 17, 2021
PURPOSE
Requesting City Council approval of formal solicitation for project #20-006508 I-76 & Bromley Lane Luminaire Underground Rewire to the most responsive and responsible bidder, and approving the resolution giving the City Manager, or Designee, authority to sign the contract. Municipal Code Section 3.08.090, “…All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the City Council.”
STRATEGIC FOCUS AREA
Supportive, Sustainable Infrastructure
BACKGROUND/HISTORY
Formal Bids were requested from qualified Contractors for the I-76 & Bromley Lane Luminaire Underground Rewire Project.
The City of Brighton Public Works department is responsible for luminaires along all highway corridors that are within a municipality. The primary work will consist of replacing underground wiring, including all electrical conduit and accessories. The existing wiring is severely deteriorated and requires significant maintenance, as well as no longer being compliant with current standards.
Three (3) formal bids were received on November 13, 2020 at 10:00 AM. The bid was opened and read into the record by the Procurement Specialist at a public bid opening. These bids were higher than expected due to covid price escalations so no bids were accepted.
Revised bids were requested on June 29, 2021 and received on July 16, 2021.
FINANCIAL IMPACT
Sufficient appropriation exists for the project.
STAFF RECOMMENDATION
It is staff’s recommendation that City Council approve an award to Communication Construction & Engineering, Inc. for the amount of One Hundred Ninety-Three Thousand, Five Hundred Seventy-Four Dollars and Eight Cents ($193,574.08).
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new proposals be prepared
Attachments:
Ø Resolution