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Department of Parks and Recreation
Reference: A Resolution Of The City Council Of The City Of Brighton, Colorado, Authorizing The Submittal Of An Active Grant Application To Adams County For The Aichelman Property - Phase 1 Project And Authorizing The Acting City Manager To Sign And Execute The Grant Application
To: Mayor Gregory Mills and Members of City Council
Through: Marv Falconburg, Acting City Manager
Prepared By: Gary Wardle, Director of Parks and Recreation
Mark Heidt, Assistant Director of Parks and Recreation Development
Date Prepared: January 13, 2020
PURPOSE
A Resolution authorizing the City of Brighton to submit to Adams County an Active Grant Application requesting grant funding in the amount not to exceed $818,400.00 for the “Aichelman Property - Phase 1 Project” and authorizing the Acting City Manager to sign the grant application.
STRATEGIC FOCUS AREA
Facilities, Amenities, and Open Space
Supportive, Sustainable Infrastructure
BACKGROUND
In 2019 the Parks and Recreation Department hired Confluent Design to develop a Master Plan with conceptual drawings of the Aichelman Property. The conceptual drawings included the following that will be the basis for this grant application: Aichelman Property Phase 1 Project - Overall Drawing, Aichelman Property Phase 1 Project - Enlargement Drawing of Parking Lot Area, and Aichelman Property Phase 1 Project - Conceptual Drawing of Phases 1 & 2. This grant funded project is the entrance to the Ken Mitchell Open Space and the proposed future sports field complex.
The project will include grant funding from the Adams County Open Space Active Grant, in-kind labor and material from the City of Brighton, and a cash match from the City. The grant funding and Brighton’s cash match will be for:
• construction documents,
• construction of entrance road and parking lot using recycled asphalt with hot mix asphalt overlay,
• undergrounding electrical and lighting,
• section of concrete trail,
• landscape plantings and site amenities.
The in-kind donation from the City will include:
• 3,838 tons of recycled asphalt pavement, and
• labor for landscape plantings.
Please refer to the attached Phase 1 drawings and the Conceptual Drawing of Phases 1 & 2 for details.
The total cost for the Aichelman Property - Phase 1 Project is estimated at $1,364,000.00. This project is the combination of both this grant request and the City’s matching funds. The Adams County grant funding request of $818,400.00 (60% of total) will match to the City’s cash match of $545,600.00 (40% of total). The 2020 Parks and Recreation Capital Budget has allocated funds in the amount of $400,000.00 to construct this project. The 2021 Parks and Recreation Capital Budget will need to provide an additional $145,600.00 in order to cover this Phase 1 Project of which $96,266.00 is in-kind labor and materials and $49,334.00 is cash match.
The stockpiling of the recycled asphalt pavement will be in 2020 and the construction of this project will be in 2021.
In order to receive the Adams County Open Space Active Grant monies, the attached Resolution must be approved by City Council so that the City can submit the Application. The Resolution authorizes the City to apply for Adams County Open Space Grant funding through the Active Grant Application, and authorizes the Acting City Manager to sign the Grant Application.
FINANCIAL IMPACT
Awarded Adams County Open Space Active Grant Application funds of $818,400.00 will be used for the Aichelman Property - Phase 1 Project. The City has budgeted a match of $400,000.00 in the 2020 Recreation Capital Budget, and will need to budget a match of $145,600.00 ($96,266.00 in in-kind and $49,334.00 in cash match) in the 2021 Recreation Capital Budget. The total project is estimated to be $1,364,000.00.
STAFF RECOMMENDATION
It is recommended that the City Council approve the Resolution authorizing staff to submit an Adams County Open Space Active Grant Application requesting grant funding in an amount not to exceed $818,400.00 for the Aichelman Property - Phase 1 Project and authorizing the Acting City Manager to sign the grant application.
OPTIONS FOR COUNCIL CONSIDERATION
• Approve the Resolution
• Deny the Resolution
ATTACHMENTS
Resolution
Aichelman Property Phase 1 Project - Overall Drawing
Aichelman Property Phase 1 Project - Enlargement Drawing of Parking Lot Area
Aichelman Property Phase 1 Project - Conceptual Drawing of Phases 1 & 2
PowerPoint