Department of Public Works
Reference: Approval of Master Price Agreement (MPA) Term Extension
To: Mayor Gregory Mills and Members of City Council
Through: Michael P. Martinez, City Manager
Prepared By: Christopher Montoya, Assistant Director of Public Works
Date Prepared: May 7, 2024
PURPOSE
"Requesting City Council’s approval for the procurement of 21-006816M.1 General Concrete & Asphalt Services by awarding a contract to Lucero Concrete Contractors, LLC, a company that has previously been awarded a master price agreement via the formal solicitation process, and approving the resolution giving the City Manager, or designee, authority to sign the contract. Per City Code Section 3-8-180, “After the City Council has approved a master price agreement, the City Manager may approve an annual extension and any amendment thereto, provided the contractor has performed the work satisfactorily, all terms and conditions of the contract have been fulfilled, the funds for said extension and amendment have been appropriated, and the annual not to exceed dollar amount of said extension or amendment has not increased from the original master price agreement."
BACKGROUND
City staff advertised a Request for Proposals for various services needed for professional services and operations under a Master Price Agreement (MPA). Professional services act as an extension of the city, providing the ability to leverage resources, take expedited action, and rely on external expertise. MPAs are utilized to achieve annual/ongoing requirements, assist City staff, during emergencies and for as-needed services. There is no guaranteed amount of work under the MPA, and each contract is valid for a base term of one year with four possible extensions. MPAs may be extended if a contractor has demonstrated to be responsive and responsible. The proposal from Lucero Concrete Contractors, LLC was formally evaluated. The MPA brought before the Council is an existing contract provided in 2021 and is on the final term extension. The not to exceed amount is $750,000.00 for all departments.
FINANCIAL IMPACT
The MPA presented has a not-to-exceed amount that requires City Council approval. Sufficient appropriation exists in the City of Brighton capital improvement and operating budgets approved by the City Council for various tasks that may utilize MPAs.
STAFF RECOMMENDATION
Approve Resolutions as drafted for the Master Price Agreements for a 1-year renewal and set the annual not-to-exceed amount.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approve Resolution as drafted
Ø Deny Resolution as drafted
Ø Modify and approve the Resolution
Attachments
Ø Resolution
Ø Presentation