Department of Finance - Division of Procurement & Contracts
Reference: Award of Formal Solicitation Demolition and Replacement of Regenerative Media Filters at Oasis Water Park, Project #19031
To: Mayor Kenneth J. Kreutzer and Members of City Council
Through: Philip A. Rodriguez, City Manager
Prepared By: Jeffery Hulett, Assistant Director Recreation Services
Through: Gary Wardle, Director of Parks and Recreation
CC: Ron Lay, Finance Director
Amber Gibbs, Procurement and Contracts Manager
Date Prepared: March 19, 2019
PURPOSE
Requesting City Council approval of a formal solicitation for the Demolition and Replacement of Regenerative Media Filters at Oasis Water Park Project to the most responsive and responsible proposer, and approving the resolution giving the Mayor authority to sign the contract. Pursuant to Municipal Code, all bids and proposals in excess of $50,000 are to be awarded through formal written procedures by the City Council.
STRATEGIC FOCUS AREA
Safe, Active and Engaged Community
Supportive, Sustainable Infrastructure
BACKGROUND
City of Brighton is looking to replace the existing regenerative media filters at the Oasis Water Park. The filters are expensive to maintain and operate and the company that manufactured them is no longer in business. The parts needed to keep them operating are no longer available.
Formal bids were received on March 1, 2019 at 2:00 PM.
All bids received were opened and read into the record by Procurement & Contracts at a public bid opening.
The two (2) firms submitting bids are:
CEM Sales & Service
Capital City Mechanical, Inc.
FINANCIAL IMPACT
Funding for the Demolition and Replacement of Regenerative Media Filters at Oasis Water Park was approved in the 2019 Budget in the amount of $132,000.00. Staff is requesting a budget amendment of $40,000 from Project 91410 - Rec Center Controlled Maintenance to Project 19031 - Oasis Equipment and Filters to complete the project
STAFF RECOMMENDATION
Finance, in working with Parks and Recreation and completing the review and evaluation of this bid, recommends awarding the contract to CEM Sales & Service, the lowest, most responsive and responsible bidder, to perform the required services for One Hundred Sixty Five Thousand Seven Hundred Nineteen Dollars and Thirty One Cents ($165,719.31).
CEM Sales & Service is in good standing with the State of Colorado.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new proposals be prepared
Attachments:
Ø Resolution
Ø Bid Abstract
Ø PPT