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Department of Finance - Division of Procurement & Contracts
Reference: Award of Formal Solicitation Vision Zero and School Zone Safety Action Plan
To: Mayor Kenneth J. Kreutzer and Members of City Council
Through: Philip A. Rodriguez, City Manager
Prepared By: Pam Roeding, Procurement & Contracts Manager
Through: Marv Falconburg, Assistant City Manager, Kimberly Dall, Street and Fleet Director
Cc: Jean Starr, Finance Director
Date Prepared: January 16, 2018
PURPOSE
Requesting City Council approval of a formal solicitation for the City of Brighton, Vision Zero and School Zone Safety Action Plan to the most responsive and responsible proposer, and approving the resolution giving the Mayor authority to sign the contract. Municipal Code Section 3.08.090, “. . . . All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the city council.”
BACKGROUND/HISTORY
The City has experienced significant growth over the last decade. The changes in the traffic patterns, roadway networks, housing areas, and school locations have an impact on the routes families and children use to get to schools and other locations within and outside of Brighton.
Staff is proposing to create a Vision Zero and School Zone Safety Action Plan to establish and reach Vision Zero goals (to ultimately reduce transportation related deaths to zero), including an audit of the City’s school zones. The process will incorporate public involvement and engagement, an assessment of existing conditions, stakeholder meetings, and input on the draft plan. The outcome will be an action plan that identifies why Vision Zero and School Zone Safety is important to Brighton; establishes Measures of Effectiveness to use as a metric for measuring both current conditions and future progress; identifies actions to be implemented, sources of funding to do so, agencies responsible for implementation, and schedule for periodic evaluation and update.
Three (3) formal proposals were received on January 8, 2018 by 2:00 PM.
The firms submitting proposals are:
Ø Toole Design Group, LLC
Ø Fox Tuttle Hernandez Transportation Group, LLC
Ø Fehr & Peers
The Proposals received were evaluated by the project team
FINANCIAL IMPACT
A 2018 budget amendment authorizing the expenditure in the amount of One Hundred Six Thousand, Six Hundred Eighty Dollars ($106,680.00) is necessary to proceed with the Contract
STAFF RECOMMENDATION
The Finance Department, in working with the Streets and Fleet Department and completing the review and evaluation of this Proposal, the recommendation is to award to the most responsive and responsible Proposer to perform the required services of Fehr and Peers in the amount of a total not to exceed One Hundred Six Thousand Six Hundred Eighty Dollars ($106,680.00).
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new Proposals be prepared
Attachments:
Ø Resolution
Ø Evaluation Matrix