Department of Utilities
Reference: Award contract for project #21-006726 Recreation Center Ponds Design
To: Mayor Gregory Mills and Members of City Council
Through: Jane Bais DiSessa, City Manager
Prepared By: Brett Sherman, PE, Director of Utilities
Bradley S. Dallam, P.E., Assistant Director of Utilities
J.D. McCune, Contracts Administrator
Date Prepared: 02/16/2021
PURPOSE
Requesting City Council approval contract award for project #21-006726 Recreation Center Ponds Design to the most responsive and responsible proposer, and approving the resolution giving the Mayor authority to sign the contract. Pursuant to Municipal Code Section 3-8-90, all bids and proposals in excess of $50,000.00 shall be awarded through formal written procedures by the City Council.
BACKGROUND/HISTORY
The City owns and operates two ponds located at the Rec Center on 11th Ave. These ponds serve two different needs in the City. The South pond is currently lined, however, the City does not have record of the type of liner or where around the pond it is located. This south pond holds augmentation water from the City for irrigation use. The North pond is utilized by the Parks Department as a fishing pond.
The goal of this project would be to satisfy three needs for the City. The first being the need for safe movement of stormwater around or through the facility. The second being the need to line the north pond. The third would be the need to re-pipe the complex to ensure safe and legal moving and storage of water. A new pump station will be required at the north pond to ensure the project meets the needs of the City.
The City requested a proposal from our on-call utilities and transportation engineering firm, Enginuity Engineering Solutions, for the design of this project. The design will include:
• Design a liner for the north pond to eliminate the infiltration and allow the pond to stay full for fishing.
• Design a new diversion for augmentation water to enter the north pond and remove an existing diversion from the South pond, with proper reclamation of the land.
• Move the pump station intake from the South pond to the North pond. Design a new irrigation pump station in the north pond and remove an existing pump station from the south pond, with proper reclamation of the land.
• Allow for safe and efficient stormwater conveyance through this facility with the ability to measure the amount of stormwater flow to ensure the City does not injury any Water Right holders.
FINANCIAL IMPACT
Sufficient funding was approved in the 2021 budget for the Rec Center Pond Design. The overall budget for this project is $225,000.00. Utilities has budgeted $175,000.00 and Parks and Recreation has budgeted $50,000.00.
STAFF RECOMMENDATION
The Utility Engineering Department reviewed and evaluated the proposal, the recommendation is to enter into the contract that was determined to be in the best interest of the City. The professional Service Agreement will be with Enginuity Engineering Solutions LLC., in the not to exceed amount of $184,295.00.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new proposals be prepared
Attachments:
Ø Resolution