Department of Parks & Recreation
Reference: Approving the procurement of 22-007194M Lawn Mowing and Landscape Maintenance
To: Mayor Gregory Mills and Members of City Council
Through: Michael Martinez, City Manager
Prepared By: Kelsey Archuleta, Procurement Specialist, Kyle Sylvester, Assistant Director of Parks and Open Space
Date Prepared: March 16, 2022
PURPOSE
Requesting City Council’s approval of the procurement for 22-007194M Lawn Mowing and Landscape Maintenance by awarding an indefinite delivery multi-term contract to Sierra Landscaping and Maintenance, the most responsive and responsible bidder, and approving the resolution giving the City Manager, or Designee, authority to sign the contract. Per City Code Section 3-8-90 “ All materials, supplies, equipment, service and construction contracts, except as otherwise provided in this Article, with an estimated cost of greater than fifty thousand dollars ($50,000.00), shall be awarded through the formal bid process or the formal RFP process by the City Council. After due notice inviting bids, purchase orders and contracts shall be awarded to the lowest responsive and responsible bidder.”
STRATEGIC FOCUS AREA
Facilities, Amenities, and Open Space
BACKGROUND
To hire a contractor to help supplement some of the mowing and landscape maintenance the City staff performs.
FINANCIAL IMPACT
Sufficient appropriation exists for the project.
STAFF RECOMMENDATION
Staff recommends that the City Council approve the request to issue an award Sierra Landscaping and Maintenance as the lowest most responsive and responsible proposer.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new proposals be prepared
Attachments:
Ø Resolution
Ø Presentation