City Manager's Office and Department of Finance
Reference: 2026 Fleet Purchase Proposal
To: Mayor Gregory Mills and Members of City Council
Through: Michael P. Martinez, City Manager
Prepared By: Catrina Asher, Director of Finance
Date Prepared: October 14, 2025
PURPOSE
To propose plans to lease and lease-purchase the City's fleet and large equipment needs for 2026.
BACKGROUND
The City maintains a large fleet of vehicles and equipment. Plans are made to replace aging units each year and those costs are included in the City's financial models and annual proposed budgets.
Police and White Fleet
In 2025, the City explored alternative options for managing the City's police and white fleet (non-police cars, trucks, etc.). This included reviewing leasing models, and City staff decided to partner with Enterprise Fleet Management (EFM) for these services. EFM was hired through a cooperative agreement for the leasing of seven vehicles in 2025. Within this partnership, the City determines which vehicles to lease. EFM sources those vehicles to the City's specifications and follow's City's Municipal Code regarding procurement and pricing. The vehicles are delivered and the City pays a monthly leasing fee for those units. The fee paid is calculated with the unit's residual value in mind which lowers the monthly fee. When it's time to replace the vehicle, EFM supports the City in the process, leveraging their large sales network. Any equity in the unit can be applied to the replacement unit which lowers the payments further.
Additional benefits to this partnership is that EFM's network allows them to source and sell units faster than the City has been able to do historically. This means vehicles will be replaced on schedule and staff will have more current vehicles with up to date safety features, better mileage, and lower maintenance needs. Additionally, EFM's sourcing streamlines our procurement and contracting processes, saving administrative time and effort for multi...
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