Department of Information Technology
Reference: Fiber Optic Cable Installation
To: Mayor Gregory Mills and Members of City Council
Through: Michael P. Martinez, City Manager
Prepared By: Chris J Neves, Director of IT & Innovation
Date Prepared: 10/08/2024
PURPOSE
Requesting City Council’s approval for the procurement of 24-008741 Fiber Optic Cable Installation by awarding a contract to Communication Construction Engineering, deemed the most responsive and responsible bidder of the six bids received in response to the published solicitation, and approving the resolution giving the City Manager, or designee, authority to sign the contract. Per City Code Section 3-8-30(b): “All materials, services, and construction contracts, except as otherwise provided in this Article, with an estimated cost greater than five hundred thousand dollars ($500,000) shall be awarded through the formal solicitation procedure by the City Council. After due notice inviting bids, purchase orders and contracts shall be awarded to the lowest responsive and responsible bidder.”
BACKGROUND
IT Staff require underground conduit and fiber optic cable to connect critical City infrastructure to the City’s data and communications network.
FINANCIAL IMPACT
Staff intend to award six fiber optic installation projects to bidder #1, Communications Construction Engineering, for a total amount $633,058.00. The awarded amount is appropriated in the 2024 capital budget.
STAFF RECOMMENDATION
Staff recommends the approval of the resolution to begin installation of the fiber optic projects.
OPTIONS FOR COUNCIL CONSIDERATION
• Approve the resolution
• Deny the resolution
• Provide further direction to staff
ATTACHMENTS
Resolution
Staff PowerPoint