Department of Utilities
Reference: Approving the procurement of 22-007360 Core City Waterline Design
To: Mayor Gregory Mills and Members of City Council
Through: Michael Martinez, City Manager
Prepared By: Kelsey Archuleta, Procurement & Contracts Manager
Marc Johns, Interim Utilities Director
Date Prepared: Thursday, July 14, 2022
PURPOSE
Requesting City Council’s approval of the procurement of 22-007360 Core City Waterline Design by awarding a contract to JR Engineering, deemed the most responsive and responsible bidder of the seven (7) bids received in response to the posted solicitation, and approving the resolution giving the City Manager, or designee, authority to sign the contract. Per City Code Section 3-8-90, “All materials, supplies, equipment, service and construction contracts, except as otherwise provided in this Article, with an estimated cost of greater than fifty thousand dollars ($50,000.00), shall be awarded through the formal bid process or the formal RFP process by the City Council. After due notice inviting bids, purchase orders and contracts shall be awarded to the lowest responsive and responsible bidder.”
STRATEGIC FOCUS AREA
Innovative
Financially Responsible
Supportive, Sustainable Infrastructure
BACKGROUND
The purpose of this project is to design the replacement of deteriorated and failing lines which have reached the end of their useful life with new infrastructure to accommodate added growth within the city while maintaining necessary fire flow requirements.
FINANCIAL IMPACT
Sufficient appropriation exists for the project.
STAFF RECOMMENDATION
Staff recommends that the City Council approve the request to issue an award to JR Engineering as the lowest, most responsive and responsible proposer.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new proposals be prepared
Attachments:
Ø Resolution
Ø Presentation