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Department of Finance - Division of Procurement & Contracts
Reference: Award of Formal Solicitation for "As Needed" Services Including Repair, Installation and Maintenance
To: Mayor Richard N. McLean and Members of City Council
Through: Clint Blackhurst, Acting City Manager
Prepared By: Pam Roeding, Procurement & Contracts Manager
Through: Chontel Trujillo, Assistant City Manager Operations; Karla Armstrong, Manager of General Services
CC: Jean Starr, Finance Director
Date Prepared: June 14, 2017
PURPOSE
Requesting City Council approval of a formal proposal for "As Needed" Electrical Services Including Repair, Installation and Maintenance to the lowest most responsive and responsible proposer, and approving the resolution giving the Mayor authority to sign the contract. Municipal Code Section 3.08.200, ". . . . After the City Council has approved a multi-term contract, the City Manager may approve an annual extension and any amendment thereto, provided that the contractor has performed the work satisfactorily, all terms and conditions of the contract have been fulfilled, the funds for said extension and amendment have been appropriated, and so long as the dollar amount of said contract extension and amendment is within the authority of the City Manager to approve. The City Manager, at his or her discretion, may take a multi-term contract and amendment thereto to the City Council for approval. All extensions and amendments to multi-term contracts in excess of the authority of the City Manager to approve shall be approved by the City Council."
BACKGROUND
Formal Proposals were requested from qualified Contractors for the "As Needed" Electrical Services Including Repair, Installation and Maintenance. A multi-term agreement will be utilized, which includes the possibility of four, one-year extensions based on performance and renewable annually. Performance will be reviewed during the contract season and at the completion of each term with a decisi...
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