Body
Department of Finance - Division of Procurement & Contracts
Reference:
To: Mayor Richard N. McLean and Members of City Council
Through: Manuel Esquibel, City Manager
Prepared By: Pam Roeding, Assistant Procurement & Contracts Manager
Through: Joe Smith, Streets/Fleet Director; Kimberly Dall Assistant Streets/Fleet Director; Bill Allen, Construction Manager
Date Prepared: January 5, 2015
PURPOSE
Requesting City Council approval of a formal bid for the Handicap Ramp Replacement Program (2014 CDBG Project) to the lowest most responsive and responsible bidder, and approving the resolution giving the Mayor authority to sign the contract. Municipal Code Section 3.08.090, ". . . . All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the city council."
BACKGROUND/HISTORY
Formal Bids were requested from qualified Contractors for the Handicap Ramp Replacement Program (2014 CDBG Project). The work to be completed includes the removal and replacement of noncompliant handicap ramps with ADA compliant handicap ramps. Replacement locations are shown on the attached location map. All work to be completed on this project will be performed in compliance with the Davis-Bacon Act. As required by the CDBG grant the Federal Government's System for Award Management (SAM) was checked to verify that the company is not on the debarred list. Procurement has been in communication with the ADCO Grants Coordinator during the process for the review of the bid documents, compliance with Davis Bacon, review of the bids received, and agreement with the selected award vendor.
Formal bids were received on December 18, 2014 at 11:00 am; Four (4) firms submitted bids for this project. All bids received were opened and read into record by the Assistant Procurement & Contracts Manager at a public bid opening. Procurement has completed a review of all bids received to verify compliance with all requirements of the bid documen...
Click here for full text