Police Department
Reference: Police Records Management System Award - Tyler Technologies
To: Mayor Gregory Mills and Members of City Council
Through: Michael P. Martinez, City Manager
Prepared By: Justin Moore, Police Commander
Date Prepared: 3/23/26
PURPOSE
Requesting City Council's approval for the procurement of 25-009042 Police Records Management System by awarding a contract to Tyler Technologies, Inc., deemed the most responsive and responsible bidder of the 8 eight proposals received in response to the published solicitation, and approving the resolution giving the City Manager authority to sign the contract. Per City Code Section 3-8-30(b): "All materials, services, and construction contracts, except as otherwise provided in this Article, with an estimated cost greater than five hundred thousand dollars ($500,000) shall be awarded through the formal solicitation procedure by the City Council. After due notice inviting bids, purchase orders and contracts shall be awarded to the lowest responsive and responsible bidder."
BACKGROUND
The Brighton Police Department currently participates in a shared Records Management System (RMS) hosted by the Adams County Communications Center (AdCom) in partnership with other Adams County law enforcement agencies. By agreement of the AdCom board of director's, AdCom will no longer be hosting a shared RMS system, and each agency is responsible for obtaining their own standalone RMS platform. All the partner agencies have either transitioned away from the shared system and implemented their own independent RMS platform or are in the process of doing so. If the City does not move forward in a timely manner with procuring its own RMS, it will assume full standalone costs under the current AdCom model while continuing to operate on a system with limited functionality, increasing risk related to system reliability, data access, and long-term vendor support. Due to the long-term cost and operational considerations, staff moved ...
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