City of Brighton - File #: ID-33-15

• File #: ID-33-15
• Version: 1
• Type: Resolution
• Status: Agenda Ready
• File created: 3/17/2015
• In control: City Council
• On agenda: 4/7/2015
• Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRIGHTON, COLORADO, ACCEPTING THE BID OF VARGAS PROPERTY SERVICES, INC. AND AWARDING THE CONTRACT FOR THE LAWN CARE AND LANDSCAPE MAINTENANCE SERVICES, BID #15-009, TO VARGAS PROPERTY SERVICES, INC. IN AN AMOUNT NOT TO EXCEED SIXTY THREE THOUSAND EIGHT HUNDRED FORTY THREE DOLLARS AND 50/100 ($63,843.50), AND AUTHORIZING THE MAYOR TO SIGN THE CONTRACT ON BEHALF OF THE CITY AND THE CITY CLERK TO ATTEST THERETO

Date	Ver.	Action By	Action	Result
4/7/2015	1	City Council

Body
Department of Procurement
Reference: Award of Formal Bid Lawn Care & Landscape Maintenance Service Bid #15-009

To: Mayor Richard N. McLean and Members of City Council
Through: Manuel Esquibel, City Manager
Prepared By: Pam Roeding, Assistant Procurement & Contracts Manager
Through: Dan Frelund, Finance Director, Gary Wardle, Parks and Recreation Director and Kyle Sylvester, Interim Parks Manager/City Forester
Date Prepared: March 17, 2015
PURPOSE
Requesting City Council approval of a formal bid for the Lawn Care and Landscape Maintenance Services to the lowest most responsive and responsible bidder, and approving the resolution giving the Mayor authority to sign the contract. Municipal Code Section 3.08.090, ". . . . All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the city council."
BACKGROUND/HISTORY
The Division of Parks and Open Space manages over 220 irrigated acres of turf grass and 100's of various sized landscape beds. Due to limited staff and equipment the city has for over 10 years contracted out a portion of the maintenance of the grass and the landscape beds. The work to be completed includes turf mowing, trimming, trash pickup and landscape bed maintenance which consists of weed control by means of chemical or mechanical control. As additional parks and landscape beds are added it is anticipated that the number of contracted acres will continue to increase. With in-house staff, The Division of Parks and Open Space maintains approximately 2/3's of the 220 acres of turf grass and the majority of the existing landscape beds. By contracting these services out, cost savings are realized by not having to hire additional city personnel and not having to purchase additional equipment.
The bid was prepared to be awarded on the per acre cost. By using the per acre, cost the City can make adjustments easily without negotiation. In the event adverse weather conditions affect the ...