Department of Parks and Recreation
Reference: Approving the procurement of 21-006990 Founders Plaza Phase II Construction Landscaping Change Order / Safety Railing
To: Mayor Gregory Mills and Members of City Council
Through: Michael Martinez, City Manager
Prepared By: Amber Gibbs, Procurement & Contracts Manager
Kyle Sylvester, Asst. Director of Parks and Open Space
Date Prepared: May 25, 2022
PURPOSE
Requesting City Council’s approval for the amendment of 21-006990 Founders Plaza Phase II Construction Landscaping by amending the contract to Arrow J Landscape & Design Inc, and approving the resolution giving the City Manager, or Designee, authority to sign the contract amendment. Per City Code Section 3-8-17… “All change orders greater than twenty-five thousand dollars ($25,000.00) or change orders in aggregate greater than twenty-five percent (25%) of the original contract amount shall be approved by the City Council”
STRATEGIC FOCUS AREA
Facilities, Amenities, and Open Space
Safe, Active and Engaged Community
BACKGROUND
Change order is to fabricate and install a safety railing along the existing north planter bed adjacent to Bridge Street to help deter/prevent people from climbing on the wall and potentially falling off into oncoming traffic. This was a major concern for a couple of Council members and has been requested by them to help mitigate this potential hazard.
FINANCIAL IMPACT
Sufficient appropriation exists for the project in Parks Capital 32-17-4500-72150 code 322101
STAFF RECOMMENDATION
Staff recommends that the City Council approve the request to issue an award to Arrow J Landscape & Design Inc as the lowest, most responsive and responsible proposer.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new proposals be prepared
Attachments:
Ø Resolution
Ø Presentation