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Department of Finance - Division of Procurement & Contracts
Reference: Award of Single Source for Brighton Sports Complex Lighting Improvements Project #91316 and 91214
To: Mayor Richard N. McLean and Members of City Council
Through: Clint Blackhurst, Acting City Manager
Prepared By: Pam Roeding, Procurement & Contracts Manager
Through: Chontel Trujillo, Assistant City Manager Operations, Gary Wardle, Parks and Recreation Director
Cc: Dan Frelund, Finance Director
Date Prepared: February 28, 2017
PURPOSE
The Finance Department is requesting City Council approval of a Single Source designation for the Brighton Sports Complex Lighting Improvements. Municipal Code Section 3-8-10 defines Single Source Procurement as ..."a contract for the procurement of material, supplies, equipment and/or services entered into after soliciting and negotiating only with one (1) source, necessitated usually because of the technology required or the uniqueness of the material, supplies, equipment and/or service provided."
Municipal Code Section 3-8-20 provides, in pertinent part, "...All procurement of materials, supplies, equipment and services..shall be accomplished by competitive bidding or requests for proposals... In circumstances necessitating sole source procurement.....or when only one (1) vendor or contractor is available in the area, procurement and contracts shall be effected with maximum economy to the City, without the necessity of requiring bids thereon; however, a full and complete justification therefor shall be prepared by the requesting department and filed with the procurement documents relating to the transaction."
BACKGROUND/HISTORY
The City of Brighton constructed the Brighton Sports Complex, including the installation of lights on 4 fields, in spring 1998. The life span of the field lighting lamps was 10-years at the time of construction in 1998.
The majority of the present lamps in the Sports Complex Field have never been replace...
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