Department of Parks and Recreation
Reference: Approving the Procurement of 23-001a Water Tower Park Improvements - Artificial Turf
To: Mayor Gregory Mills and Members of City Council
Through: Michael Martinez, City Manager
Prepared By: Kelsey Archuleta, Procurement & Contracts Manager, and Ryan Smith, Parks Manager
Date Prepared: February 28, 2023
PURPOSE
Requesting City Council's approval of the procurement of 23-001a Water Tower Park Improvements - Artificial Turf by awarding a contract to Rocky Mountain Turf Solutions, Inc. (RMTS, Inc.), a company that has previously been awarded a Cooperative Agreement with OMNIA Partners utilizing competitive bidding methods, and approving the resolution giving the City Manager, or designee, authority to sign the contract. Per Municipal Code Section 3-8-10, "Cooperative purchasing means: a) procurement conducted on behalf of two (2) or more public procurement units; b) the combining of requirements of two (2) or more public procurement units in order to obtain the benefits of volume procurements and/or reduction in administrative expenses; c) a variety of arrangements whereby two (2) or more units purchased from the same supplier using a single invitation to Bid (1TB) or Request for Proposal (RFP); or d) leveraging the competitively procured agreements of other public entities or governmental agencies." The City shall pursue cooperative procurement methods when it has been determined to be within the best interests of the City.
BACKGROUND
Water Tower Park currently has natural grass fields that require significant water and maintenance to maintain for sporting events. This part of the project is to remove the existing natural grass fields and replace them with artificial turf to support multiple programs. The artificial turf fields will be long lasting and a benefit to the City's directive to reduce water usage.
FINANCIAL IMPACT
Sufficient appropriation exists for the project.
STAFF RECOMMENDATION
Staff recommends ...
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