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Department of Finance - Division of Procurement & Contracts
Reference: Award of Formal Solicitation Traffic Signal at 27th and Southern Project #99920
To: Mayor Richard N. McLean and Members of City Council
Through: Clint Blackhurst, Acting City Manager
Prepared By: Pam Roeding, Procurement & Contracts Manager
Through: Chontel Trujillo, Assistant City Manager Operations, Kimberly Dall, Streets and Fleet Interim Director
Cc: Dan Frelund, Finance Director
Date Prepared: February 13, 2017
PURPOSE
Requesting City Council approval of a formal solicitation for the Traffic Signal at 27th and Southern Project to the lowest most responsive and responsible bidder, and approving the resolution giving the Mayor authority to sign the contract. Municipal Code Section 3.08.090, “. . . . All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the city council.”
BACKGROUND/HISTORY
After a traffic investigation, it was determined that a traffic signal was required for the intersection of 27th Avenue and Southern Street. A design consultant was solicited followed by a design to improve the intersection with a traffic signal. As part of the design and planned implementation of the traffic signal, additional improvements to the road and walkways are required and have been planned. The scope of work will require obtaining a power connection, installing the subsurface structures, the communication lines, modifying the existing street layout, adding curb ramps and A.D.A. components to the signals, and lighting on the signal poles. Further, the work will also consist of all the required construction such as potholing, boring lines, traffic control, surveying, and final closeout of the project.
An Optional Pre-Bid Conference was held with four attendees.
Three (3) formal bids were received on January 24, 2017 at 10:00 AM. The bids were opened and read into the record by the Procurement & Contracts Manager at a public bid opening.
Firms submitting bids:
Ø W.L. Contractors, Inc.
Ø KECI Colorado, Inc.
Ø Sturgeon Electric Company, Inc.
FINANCIAL IMPACT
Sufficient funding was approved in the 2017 budget for the Traffic Signal at 27th and Southern Project. The bid from W.L. Contractors, Inc. is within the budgeted amount.
STAFF RECOMMENDATION
The Finance Department, in working with the Streets and Fleet Department and completing the review and evaluation of this bid, the recommendation is to award to the lowest most responsive and responsible bid to perform the required services of W.L. Contractors, Inc. in the amount of a total not to exceed Three Hundred Fifty Eight Thousand Three Hundred Forty Eight Dollars and Fifty Cents ($358,348.50).
W.L. Contractors, Inc. is in good standing with the State of Colorado.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new bids be prepared
Attachments:
Ø Resolution
Ø Bid Abstract