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Department of Finance - Division of Procurement & Contracts
Reference: Award of Formal Solicitation for North 40th Avenue Improvements - Bridge Street to Garcia Avenue Project #99825
To: Mayor Richard N. McLean and Members of City Council
Through: Clint Blackhurst, Acting City Manager
Prepared By: Pam Roeding, Procurement & Contracts Manager
Through: Chontel Trujillo, Assistant City Manager Operations; Kimberly Dall Streets/Fleet Director
CC: Jean Starr, Finance Director
Date Prepared: June 2, 2017
PURPOSE
Requesting City Council approval of a formal proposal for the North 40th Avenue Improvements - Bridge Street to Garcia Avenue Project to the lowest most responsive and responsible proposer, and approving the resolution giving the Mayor authority to sign the contract. Municipal Code Section 3.08.090, “. . . . All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the City Council.”
BACKGROUND
Formal Proposals were requested from qualified Contractors for the North 40th Avenue Improvements - Bridge Street to Garcia Avenue Project.
The City is desirous of obtaining connecting thoroughfare identified in the adopted Master Transportation Plan, essentially extending the N. 40th Avenue roadway segment from Bridge Street to Garcia Avenue. The general nature of the improvements desired is to:
1. Improve connectivity from Bridge Street to the northern subdivisions and extend the existing Tower Road improvements, including adding additional multi-modal facilities.
2. Obtain complete construction documents for the N. 40th Avenue improvements to solicit bids to construct the said roadway segment.
It is anticipated that the proposed interchange will provide better mobility and accommodate local traffic in conjunction with achieving the goals of the Mater Transportation Plan, where certain improvements are planned for completion by 2020. Currently the full cost of the proposed roadway improvements will be borne by the City of Brighton, where reimbursement could be potentially sought during future development of the areas adjacent to the segment of improvements.
A Mandatory Pre-Proposal was conducted with six firms attending. Formal proposals were received on April 4, 2017 at 10:00 AM for the N. 40th Avenue Improvements from Bridge Street to Garcia Avenue.
Proposals were received from the following (3) Contractors:
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• JR Engineering |
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• Fallsburg Holt & Alevi (FHU) |
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• Drexel, Barrel & Co. |
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Representatives from the firms of JR Engineering and Drexel, Barrel & Co. were invited to interview with the project team comprised of members from the City of Brighton Department of Streets and Fleet and Procurement and Contracts.
FINANCIAL IMPACT
Sufficient funding was approved in the 2017 budget. The proposal from JR Engineering of $157,994.00 for the North 40th Avenue Improvements - Bridge Street to Garcia Avenue Project is within the budgeted amount for the project.
STAFF RECOMMENDATION
The Finance Department, in working with the Streets and Fleet Department and completing the review and evaluation of this proposal the recommendation is to award to the firm having the requisite expertise and experience to perform the required services of JR Engineering, in the amount of a total not to exceed One Hundred Fifty Seven Thousand Nine Hundred Ninety Four Dollars ($157,994.00).
JR Engineering is in good standing with the State of Colorado.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new proposals be prepared
ATTACHMENTS
Ø Resolution
Ø Evaluation Matrix