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Reference: Award of Formal Solicitation Baseline Road Water Line Design RFP# 17-041
To: Mayor Richard N. McLean and Members of City Council
Through: Clint Blackhurst, Acting City Manager
Prepared By: Curtis Bauers, Director of Utilities
Through: Chontel Trujillo, Assistant City Manager Operations
Date Prepared: July 24, 2017
PURPOSE
Requesting City Council approval of a formal solicitation for the Baseline Road Water Line Design to the most responsive and responsible bidder, and approving the resolution giving the Mayor authority to sign the contract. Municipal Code Section 3.08.090, “. . . . All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the city council.”
BACKGROUND/HISTORY
After completing the comprehensive Water Master Plan, it was determined that a new transmission line connecting the water storage tanks to the core city would provide a great benefit to the City. This new line will add redundancy to the existing system and provide additional distribution capabilities and capacity for future development. The scope of work consists of:
• Plan sets at 60% and 90% design levels to be submitted to the City for review
• Development of a Storm Water Management Plan and ESC plan for the construction
• Construction plan set ready for bid
• Engineers Opinion of Probable Construction Costs
• All applicable survey and potholing along the water line
• All necessary easements, permitting, and legal descriptions
• Monthly progress meetings
An Optional Pre-Bid Conference was held at City Hall on June 28, 2017.
Eight (8) formal bids were received on July 17, 2017 at 10:00 AM. The proposals were received by the Procurement group and then transferred to the Utilities Engineering group for review and ranking.
Firms submitting proposals:
Ø Farnsworth Group
Ø IBI Group
Ø Drexel, Barrell & Co.
Ø Landmark Engineering LTD.
Ø Professional Engineering Consultants
Ø J.R. Engineering
Ø J3 Engineering Consultants
Ø Burns & McDonnell
FINANCIAL IMPACT
Sufficient funding was approved in the 2017 budget for several distribution line purchase and install projects. The proposal from J3 Engineering Consultants is within the budgeted amount.
STAFF RECOMMENDATION
In completing the review and evaluation of this bid the recommendation is to award to the lowest most responsive and responsible bid of J3 Engineering Consultants in the amount of a total not to exceed Eighty-Nine Thousand Seven Hundred Twenty-One ($89,721.00).
J3 Engineering Consultants is in good standing with the State of Colorado.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new bids be prepared
Attachments:
Ø Resolution
Ø Bid Abstract