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Department of Finance - Division of Procurement & Contracts
Reference: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRIGHTON, COLORADO, ACTING BY AND THROUGH ITS WATER ACTIVITY ENTERPRISE, ACCEPTING THE PROPOSAL OF GLACIER CONSTRUCTION COMPANY, INC., AND AWARDING THE CONTRACT FOR THE GREENSAND FILTER EFFLUENT LINE VALVE REPLACEMENT PROJECT TO GLACIER CONSTRUCTION COMPANY, INC. IN AN AMOUNT NOT TO EXCEED FIFTY-NINE THOUSAND, THREE HUNDRED FORTY DOLLARS AND ZERO CENTS ($59,340.00), AND AUTHORIZING THE MAYOR TO SIGN THE CONTRACT ON BEHALF OF THE CITY AND THE CITY CLERK TO ATTEST THERETO.
To: Mayor Kenneth J. Kreutzer and Members of City Council
Through: Philip Rodriguez, City Manager
Prepared By: Curtis Bauers, Director of Utilities
Date Prepared: February 27, 2018
PURPOSE
To request City Council approval of a formal solicitation for the Greensand Filter Effluent Line Valve Replacement project (ITB#18-009) to the most responsive and responsible bidder, and approving the resolution giving the Mayor authority to sign the contract. Municipal Code Section 3.08.090, “. . . . All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the city council.”
BACKGROUND/HISTORY
This project was undertaken because the current valves and actuators on the filter effluent line break down regularly. When either the valve or the actuator fail, their associated filter cannot function, which affects the water treatment capacity of the Greensand Plant and requires a costly and urgent repair. The Greensand Filter Effluent Line Valve Replacement Project involves the replacement of these aged and faulty valves and actuators, thereby increasing the reliability of the Greensand Plant.
Firms submitting proposals:
Ø Conroy Excavating Inc.
Ø Glacier Construction Co., Inc.
Ø CGRS, Inc.
FINANCIAL IMPACT
Sufficient funding was approved in the 2018 Water Activity Enterprise Fund for the Greensand Filter Effluent Line Valve Replacement Project. The bid from Glacier Construction Company Inc. is within the budgeted amount.
STAFF RECOMMENDATION
In completing the review and evaluation of this bid, the recommendation of City Staff is to award to the lowest responsive and responsible proposal of Glacier Construction Company Inc. in the amount of a total not to exceed Fifty-Nine Thousand and Three Hundred and Forty Dollars and Zero Cents ($59,340.00)
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new bids be prepared
Attachments:
Ø Resolution