Police Department
Reference: IGA with Adams County Sheriff’s Office for After Hours Police Terminal Monitoring
To: Mayor Kenneth J. Kreutzer and Members of City Council
Through: Philip A. Rodriguez, City Manager
Prepared By: Paul Southard, Chief of Police
Date Prepared: December 18, 2017
PURPOSE
To enter into an Intergovernmental Agreement between the City and the Adams County Sheriff’s Office to enable the Sheriff’s Office to provide NCIC and CCIC police terminal monitoring during the hours of 10:00 PM to 6:00 AM.
BACKGROUND
The Brighton Police Department is connected to the National Crime Information Center/Colorado Crime Information Center (NCIC/CCIC) computer network via the world wide web/internet. All stolen property, warrants for wanted persons, stolen cars, missing children, etc. are entered in CCIC/NCIC. Should another law enforcement agency come in contact with any of the above people or things, it is required they contact the originating agency (BPD) and confirm the validity of the entry. This has to be accomplished within 10 minutes or less.
For the last 20 years or more, the Adams County Sheriff’s Office (ACSO) has monitored our NCIC/CCIC terminal during the hours of midnight to 6:00AM. Between midnight and 6am we do not have Records personnel on duty. During that time ACSO has access to our records and responds for us within the required time. This service has been provided as a courtesy by ACSO at no cost.
Recently, Commerce City and the City of Northglenn have requested the sheriff’s office to provide the same service to them. As a result, BPD has been notified beginning January 1, 2017, ACSO will agree to provide the service to Commerce City, Northglenn and BPD, but for a cost to be spread among the three agencies. We have been told the annual cost will be $33,700.00 for the first year. ACSO has determined it will have to hire two additional personnel to handle the additional overnight workload.
FINANCIAL IMPACT
$33,700.00
In anticipation of this expense, the Finance Department has incorporated this amount as a line item in the 2018 Budget.
As an alternative to eliminate this expense, we have examined the possibility of keeping our Records office open 24 hours. This would require the addition of at least 2 full time personnel to staff the office 7 nights a week.
Two additional staff would have a financial impact of approximately $102,000.00 (Entry level Records Specialist salaries, plus benefits).
Hiring one Records Specialist would be half the cost, ($51,000), but considerable adaptation of the current work schedule would be necessary and will impact the customer service provided by Records during daytime hours. We do not feel either are viable alternatives at this time.
OPTIONS FOR COUNCIL CONSIDERATION
1) Approval of the Intergovernmental Agreement and authorize the City Manager to sign it on behalf of the city.
2) Reject the IGA.
STAFF RECOMMENDATION
Staff recommends approval of the IGA. Participation in the NCIC/CCIC computerized information centers is a vital component of the Police Department’s public safety function. NCIC/CCIC rules require confirmation of warrants, stolen property/vehicles, missing persons/runaways within 10 minutes. Hiring additional staff is not cost effective.
ATTACHMENTS
1) Memorandum of Understanding Between the City and the Adams County Sheriff’s Office for the Provision of Law Enforcement and Administrative Personnel