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Department of Finance - Division of Procurement & Contracts
Reference: Award of Formal Solicitation Water, Wastewater, and Storm Drainage Utility Rate Study (RFP #18-055)
To: Mayor Kenneth J. Kreutzer and Members of City Council
Through: Philip A. Rodriguez, City Manager
Prepared By: Ryan Johnson, Director of Urban and Public Policy
CC: Ron Lay, Director of Finance
Date Prepared: December 13, 2018
PURPOSE
Requesting City Council approval of a formal solicitation for the Water, Wastewater, and Storm Drainage Utility Rate Study to the most responsive and responsible proposer, and approving the resolution giving the Mayor authority to sign the contract. Municipal Code Section 3.08.090, ". . . . All bids and proposals in excess of $50,000 shall be awarded through formal written procedures by the city council."
STRATEGIC FOCUS AREA
Financially Responsible
Supportive, Sustainable Infrastructure
BACKGROUND
Since 2014, the City has been using the services of Willdan to create and maintain the City's utility financial model. This model includes water, wastewater and storm drainage functions. Leading up to the current financial model built in 2014, Willdan completed a comprehensive analysis of the financial position of the utilities fund, the capital improvements that were anticipated by staff, and finally the rate structure that should be implemented to support the activities of the utilities fund.
Similar to best management practices for utilizing a financial auditing firm to provide auditing services for the city's financial records, it is best to periodically change utility rate consulting firms. Staff values the work completed by Willdan since 2014; however, now is the right time to solicit proposals for a new utility rate consultant.
Accordingly, the City published a Request for Proposals (RFP) on November 9, 2018. The due date to submit proposals was December 11, 2018. Five firms submitted proposals. The five firms are well known and respect...
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