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Department of Finance - Division of Procurement & Contracts
Reference: Change Order #3 RFP # 18-028 Installation of Conduit and Optic Fiber
To: Mayor Gregory Mills and Members of City Council
Through: Marv Falconburg, Acting City Manager
Prepared By: Gustav Blom, Procurement Specialist
Through: Curtis Pollock, Assistant Director, IT
CC: Maria Ostrom, Finance Director; Amber Gibbs, Manager Procurement and Contracts
Date Prepared: February 20, 2020
PURPOSE
Requesting City Council approval of a Change Order #3 for the re-engineering and re-routing of conduit and fiber optic cable related to the Fiber Installation Project 18-028 to the contractor, and approving the resolution giving the Mayor authority to sign the Amendment #3 to the contract. Pursuant to Municipal Code Section 3-8-90, all bids and proposals in excess of $50,000.00 shall be awarded through formal written procedures by the City Council.
BACKGROUND/HISTORY
The work associated with this Change Order #3 is for engineering, survey work and easement acquisition expenses that are needed to re-engineer the routing of conduit for the Farmers Reservoir and Irrigation Company (FRICO) crossing to Beebe Draw. Where the original drawings showed the placement and path of the conduit in our existing easement was reviewed and denied by FRICO.
FINANCIAL IMPACT
Funding was approved in the 2020 budget. The change order proposal from Paonia Inc. is within the budgeted amount.
STAFF RECOMMENDATION
In completing the review and evaluation of this Change Order #3 the recommendation is to approve the Change Order of Paonia Inc. in the amount of Fifty Seven Thousand One Hundred Ninety One Dollars ($57,191.00). Paonia Inc. is in good standing with the State of Colorado.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new bids be prepared
Attachments:
Ø Resolution
Ø Change Order #3