City of Brighton - File #: ID-187-21

• File #: ID-187-21
• Version: 1
• Type: Resolution
• Status: Agenda Ready
• File created: 6/24/2021
• In control: City Council
• On agenda: 7/6/2021
• Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRIGHTON, COLORADO, FINDING GOOD CAUSE TO WAIVE THE FORMAL BID PROCESS FOR LAND ACQUISITION SERVICE FOR AG PRESERVATION, BY APPROVING A CONTRACT AMENDMENT FOR THE EXTENSION OF THE PREVIOUSLY AWARDED MULTI-TERM CONTRACT 16M-004, WITH THE CONSERVATION FUND, FOR AN ADDITIONAL ONE YEAR TERM IN THE AMOUNT NOT TO EXCEED FIVE (5) % OF THE FAIR MARKET VALUE OF THE PROPERTY TO BE ACQUIRED AND AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AND SIGN THE AMENDMENT ON BEHALF OF THE CITY AND THE CITY CLERK TO ATTEST HERETO

Department of Parks and Recreation
Reference: Approving the waiver of bid for Land Acquisition Service for AG Preservation

To: Mayor Gregory Mills and Members of City Council
Through: Jane Bais DiSessa, City Manager
Marv Falconburg, Deputy City Manager
Prepared By: Travis Haines, Director of Parks and Recreation
Date Prepared: June 23, 2021
PURPOSE
Requesting City Council approval for a waiver of bid for Land Acquisition Services for AG Preservation, and approving the additional one (1) year term extension of contract 16M-006 giving the City Manager, or Designee, authority to sign the amendment. Municipal Code Section 3.08.090, "...All bids and proposals in excess of Fifty Thousand Dollars shall be awarded through formal written procedures by the City Council." Municipal Code Section 3.08.120,. "...the City Council may waive the formal bid procedure for contracts greater than Fifty Thousand Dollars.

BACKGROUND/HISTORY
The City Council has identified the preservation of farmland in the south area of Brighton as a priority. In 2016 the Brighton City Council and the Adams County Commissioners adopted the "District Plan" that identified multiple ways to preserve farmland in the south area of Brighton. The Plan identified one of the main ways to preserve the farmland was for the City and County to acquire selected parcels of farmland. To assist in the acquisition of these identified parcels of land the City would secure the assistance of a firm that specializes in acquiring land for conservation purposes. The Conservation Fund was selected as the firm best meeting the evaluation criteria. We are currently in the middle of a major land acquisition and request extending this contract for one year so that this transaction can be completed.
FINANCIAL IMPACT
Sufficient appropriation exists for the project.

STAFF RECOMMENDATION
Staff recommends that the City Council approve the request to extend contract 16M-004 to The Conservation Fund for an additional one (...