Department of Utilities
Reference: Approving the procurement of 22-007352 Acoustic Sewer Line Inspection
To: Mayor Gregory Mills and Members of City Council
Through: Michael Martinez, City Manager
Prepared By: Marc Johns, Interim Utilities Director, Cody Henry, Maintenance Supervisor, and Kelsey Archuleta, Procurement Specialist
Date Prepared: April 12, 2022
PURPOSE
Requesting City Council approval of the procurement of 22-007352 Acoustic Sewer Line Inspection, and to award a contract to RH Borden and Company, LLC, deemed the most responsive and responsible bidder of the three (3) responses received from the posted solicitation. Per City Code Section 3-8-90 “All materials, supplies, equipment, service and construction contracts, except as otherwise provided in this Article, with an estimated cost of greater than fifty thousand dollars ($50,000.00), shall be awarded through the formal bid process or the formal RFP process by the City Council. After due notice inviting bids, purchase orders and contracts shall be awarded to the lowest responsive and responsible bidder.”
STRATEGIC FOCUS AREA
Financially Responsible
Supportive, Sustainable Infrastructure
BACKGROUND
Acoustic assessments enable wastewater collection system managers to transition from a rotational approach of maintenance to a condition-based approach. 2,950 manholes and 701,958 feet of sewer pipes (6 inch and 12 inch) will be evaluated to determine their conditions during this process. This will aid in establishing a plan for rehabilitation of the manholes.
FINANCIAL IMPACT
Sufficient appropriation exists for the project.
STAFF RECOMMENDATION
Staff recommends that the City Council approve the request to award the contract to RH Borden and Company, LLC as the lowest, most responsive and responsible proposer.
OPTIONS FOR COUNCIL CONSIDERATION
Ø Approval as presented
Ø Reject
Ø Require new proposals be prepared
Attachments:
Ø Resolution
Ø Presentation