Department of Finance
Reference: Procurement Code Update
To: Mayor Gregory Mills and Members of City Council
Through: Michael Martinez, City Manager
Prepared By: Catrina Asher, Director of Finance
Kelsey Archuleta, Procurement & Contracts Manager
Alicia Calder?n, City Attorney
Yasmina Shaush, Assistant City Attorney
Date Prepared: July 26, 2022
PURPOSE
To update and reorganize the City's Procurement Code to allow for more efficient and responsive procurement and contracting process while maintaining a focus on ensuring City funds are used responsibly.
STRATEGIC FOCUS AREA
Financially Responsible
BACKGROUND
Procurement and contracting is the process by which the City selects vendors to provide goods and materials or to perform a variety of services. In order to ensure the City is receiving a far and competitive price, and to ensure fair access to contract opportunities, the City's Municipal Code defines specific procedures for advertising opportunities and evaluating potential bidders. The Code also defines approval levels for the award of bids and contracts.
The City of Brighton's Procurement Code is included in Municipal Code Chapter 3, Article 8. Much of this Code originated more than 40 years ago, with updates made periodically. Some sections were updated in the late 1990's and early 2000's with the most recent updates in 2013. The dollar thresholds for requiring certain types of procurement and approvals have been in place since at least 2006, and the evaluation criteria defined in the Code has not been updated since 1975.
Staff reviewed the current Procurement Code and identified several areas that present challenges or cause inefficiencies in the process. In making recommendations for updates, staff considered the following goals and objectives:
* Update and Clarify Definitions and Simplify the Language and Focus
The current code includes dated or ambiguous language that leaves room for misunderstandings or inconsistent interpretations. De...
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