Department of Facilities
Reference: Citywide Roofing Project
To: Mayor Gregory Mills and Members of City Council
Through: Michael Martinez, City Manager
Prepared By: Patrick Rome, Director of Facilities
Date Prepared: July 13, 2022
PURPOSE
Requesting City Council’s approval of the procurement of 22-007566 City-wide Roofing Project by awarding a contract to Arapahoe Roofing & Sheet Metal, Inc., deemed the most responsive and responsible bidder of the three (3) received as response to the posted solicitation, and approving the resolution giving the City Manager, or designee, authority to sign the contract. Per City Code Section 3-8-90, “All materials, supplies, equipment, service and construction contracts, except as otherwise provided in this Article, with an estimated cost of greater than fifty thousand dollars ($50,000.00), shall be awarded through the formal bid process or the formal RFP process by the City Council. After due notice inviting bids, purchase orders and contracts shall be awarded to the lowest responsive and responsible bidder.”
STRATEGIC FOCUS AREA
Financially Responsible
Facilities, Amenities, and Open Space
Recognizable and Well-Planned Community
BACKGROUND
In July 2021, the City received substantial hail damage to multiple buildings, most notably the Bromley Farm and all outlying buildings on property, Main St. Creative Arts, and varying well-houses throughout the City. After insurance adjusters provided their estimates, with the help of procurement, the City requested bids for repair. We received three and followed the procurement process for choosing an appropriate bidder. Insurance has provided funds and now we must choose whom to allocate said funds to.
FINANCIAL IMPACT
Due to insurance coverage, there is no financial impact directly to the City.
OPTIONS FOR COUNCIL CONSIDERATION
● Approve as presented
● Reject
● Require new proposals to be submitted
STAFF RECOMMENDATION
Staff recommends awarding the contract to Arapahoe Roofing & Sheet Metal, Inc. as the most responsive and responsible bidder for the project.
ATTACHMENTS
• Resolution