Department of Community Development
Reference: Approving the Procurement of 22-007557 Online Permit Software
To: Mayor Gregory Mills and Members of City Council
Through: Michael P. Martinez, City Manager
Prepared By: Tara Cisneros, Permit Counter Supervisor
Matt Rowland, Chief Building Official
Date Prepared: September 7, 2022
PURPOSE
Requesting City Council's approval of the procurement of 22-007557 Online Permit Software by awarding a contract to OpenGov, deemed the most responsive and responsible bidder of the three (3) bids received in response to the posted solicitation. Per Brighton Municipal Code Section 3-8-30, "All materials, services, and construction contracts, except as otherwise provided in this Article, with an estimated cost greater than one hundred thousand dollars ($100,000.00), shall be awarded through the formal solicitation procedure or the formal RFP process by the City Council. After due notice inviting bids, purchase orders and contracts shall be awarded to the lowest responsive and responsible bidder."
BACKGROUND
The current software used by the City has become obsolete and does not have the capability to perform the necessary functions to provide excellent customer service, accuracy, and expedience to meet the City's needs and, more importantly, meet the needs of the Brighton community. After careful review and discussions with City staff, management, contractors, and other stakeholders, staff requested the budget that was appropriated in 2022 to purchase software and the appropriate installation, training, and engineering for a successful transition. This software will allow the permit applicant to receive information and updates, apply for permits, review permit and inspection statuses, schedule inspections, pay all necessary fees, and obtain permits online.
The City performed the formal bidding process, which was completed through a Request for Proposal and by advertising for ...
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